Job title: Information&nbsp;and Organisation Professional NecSalary: $76,515 to $80,000 Annual Salary&nbsp;Hours: Full time (38 hours p/w)&nbsp;DUTIESCase management of all applications.&nbsp;Liaise and maintain close communication with staff and agents in the preparation of case documents;including but not limited to application forms for course, submissions, written declarations and otherdocumentation for enrolment.&nbsp;Maintaining the education files including visa refusal data, enrolment and withdrawal related data and records in a net and chronological order.&nbsp;Collect, analyse and report data in a meaningful manner.&nbsp;Implement changes and directives in regards to all aspects of division including creation of procedures to maximise system and facilitate process.&nbsp;Assistance to high risk students.&nbsp;Assess and case preparation and management for all offshore applications.&nbsp;Receive and handle documents and electronic information, recording such appropriately and within the systems supplied by WAIFS.&nbsp;Monitors student's course progress and report to the secretary of the Department of Education through Prisms.&nbsp;Implement an individual intervention strategy and offer support to assists students who are in risk with unsatisfactory course progress.&nbsp;Assess course progress at the end of every study period.&nbsp;QUALIFICATIONS &amp; EXPERIENCEThis position requires the minimum of a Bachelor degree or higher qualification or equivalent with mandatory 2 years relevant work experience. At least five years of relevant experience may substitute for the formal qualification.&nbsp;&nbsp;SKILLS &amp; ATTRIBUTES1. Fluent in or an understanding in another language other than English and cultural group2. Analytical and Proactive3. Excellent negotiation skills and communication skills&nbsp;4. Exceptional time management and initiative to work within a learning environment&nbsp;5. Strong Interpersonal and oral communication&nbsp;&nbsp;Advertised for ABS College Pty Ltd

Administration & Office Support

Annual

Administer & facilitate client applications from conception of contract through to course acceptance and arrival in Australia and finalisation of case

Information and Organisation Professional Nec

Full time

Office Manager – Dental GroupLocation:&nbsp;Melbourne CBD (with occasional travel to other sites)The PositionAn opportunity has arisen for an experienced and capable&nbsp;Office Manager&nbsp;to guide the operational management of our key Melbourne practices and to contribute to the successful delivery of group-wide initiatives.This full-time position encompasses comprehensive responsibility for organisation administration, coordination of professional and administrative teams, and direct involvement in strategic projects — including practice relocations, fit-outs, compliance with regulations and company standards, and associated marketing and operational transitions.Key ResponsibilitiesTasks Include:<ul><li>Coordinating and monitoring activities to ensure that objectives of the organisation and office are met.&nbsp; &nbsp;</li><li>Setting objectives with owners &amp; group management including in marketing, team training, use of resources</li><li>Liaising with professionals, owners,&nbsp;practice managers, other departments and personnel to ensure that goals are met</li><li>Advising senior management on matters requiring attention and implementing their decisions</li><li>Responding to inquiries concerning programs and services</li><li>Lead and coordinate&nbsp;practice relocation and refurbishment projects, including liaison with contractors, architects, suppliers, and technology providers.</li></ul>&nbsp;<ul><li>Manage project budgets, timelines, and deliverables to ensure completion within defined parameters.</li><li>Oversee compliance and risk management throughout the construction and transition process.</li><li>Coordinate the production and installation of all marketing and promotional collateral associated with relocations or practice upgrades.</li></ul>Skills and ExperienceThe successful candidate will demonstrate:<ul><li>Minimum 3 years’ experience in&nbsp;dental or allied healthcare office management.</li><li>Qualifications in management or human resources preferred</li><li>Proven ability to manage&nbsp;complex projects, including relocations, refurbishments, or new practice establishments.</li><li>Strong leadership, communication, and interpersonal skills, with the ability to work effectively with various stakeholders</li><li>Proficiency in Exact (Software of Excellence) dental practice software is desirable</li><li>Sound understanding of health practice regulatory compliance eg infection control, and HR management, and financial processes within a healthcare environment.</li></ul>Desirable Attributes:<ul><li>Experience working across multiple practice sites or within a structured healthcare group environment.</li></ul>Why Join Hyden Crest<ul><li>Opportunity to work&nbsp;at the corporate level, within a respected and growing dental group committed to professional ethics and patient-centred care.</li><li>Exposure to strategic operations, project delivery, and group-level initiatives.</li><li>Supportive and collaborative leadership environment.</li><li>Competitive salary commensurate with experience&nbsp;</li></ul><hr>Applications:Please submit a covering letter outlining your relevant experience together with your current curriculum vitae to:📧&nbsp;groupmanager@becdental.com.auConfidential enquiries are welcome.<hr>&nbsp;

An opportunity has arisen for an experienced and capable Office Manager to guide the operational management of our key Melbourne practices

Office Manager

We are seeking a proactive and highly organised Contract Administrator to provide high-level supportand administrative assistance to&nbsp;our Managing Director&nbsp;This is a dynamic&nbsp;role that will support the successful planning, administraton, and delivery of both new and&nbsp;existing&nbsp;private contracts across a range of services. <h3>Benefits</h3>Competitive salary $80,000 to $85,000 plus super <h3>Task & responsibilities</h3>Prioritse and track tasks to ensure timely completion and effective workfow across theteam.•&nbsp;Assist with the preparation, drafting, and updating of pricing and quotations.•&nbsp;Support the coordinaton and documentation for new contract handovers and transitions.•&nbsp;Ensure smooth onboarding of new&nbsp;contracts.•&nbsp;Build and maintain strong working relationships with clients through professionalcorrespondence and service delivery coordination.•&nbsp;Manage and distribute contract variatons, documentation, and stakeholdercommunicatons.•&nbsp;Coordinate the accurate and timely invoicing of services.•&nbsp;Provide responsive support to contract staf, including phone-based assistance andoperational resources.•&nbsp;Assist in planning and booking audits and site visits.•&nbsp;Support with employee rostering, shift and leave approvals, and payroll-related queries.•&nbsp;Perform senior-level administrative tasks and other duties as directed.&nbsp; <h3>Qualification & experience</h3>Previous administration experience is essential; experience in a trade, service delivery, ormanufacturing environment is highly desirable.&nbsp;Tertiary qualificatons in Business Administration or related field, or equivalent experience.•&nbsp;Strong understanding of budgeting and contract compliance.•&nbsp;Proven ability to manage multiple tasks and prioritise effectively.•&nbsp;Excellent writen and verbal communication skills.•&nbsp;Strong problem-solving, negotation, and customer service abilites.•&nbsp;High atention to detail and a proactive approach.•&nbsp;Proficiency in Microsof Excel, Outlook, and general business systems.

Contract Administrator - Challenging Opportunity

Contract Administrator

The Receptionist at Karratha Windscreen Services will be the first point of contact for customers and visitors, ensuring smooth communication and efficient day-to-day office operations. The position involves managing phone and email enquiries, booking appointments, handling invoicing, and supporting workshop and management teams. <h3>Benefits</h3><ul><li>Competitive salary in line with the Vehicle Repair, Services and Retail Award.</li><li>Supportive and friendly team environment.</li><li>Long-term, stable employment with training and development opportunities.</li><li>Opportunity for regional sponsorship under the Pilbara DAMA for eligible candidates.</li></ul> <h3>Task & responsibilities</h3><ul><li>Greet and assist customers in person and over the phone.</li><li>Manage appointments, bookings, and workshop schedules.</li><li>Process invoices, receipts, and customer records.</li><li>Maintain the reception area and handle incoming mail and deliveries.</li><li>Provide administrative support for accounts, payroll, and office coordination.</li><li>Uphold company service standards, confidentiality, and workplace safety policies.</li></ul> <h3>Qualification & experience</h3><ul><li>Certificate II or III in Business or relevant qualification preferred.</li><li>Previous experience in reception or customer service (automotive or service industry desirable).</li><li>Strong communication, organisation, and computer skills.</li><li>Professional presentation and a positive, team-oriented attitude.</li><li>Reliable and adaptable to a fast-paced environment.</li></ul>

Join Karratha Windscreen Services as our Receptionist — the friendly face of our business! Manage bookings, calls, and admin in a supportive team.

Receptionist

As an Office Manager at Phoenix Advisory Group, you’ll play a key role in supporting a professional and close-knit team within a respected financial advisory firm. You’ll enjoy a positive, well-organised, and collaborative work environment where your initiative, organisation, and problem-solving skills are truly valued. The firm offers stability, career growth opportunities, and exposure to the operational side of a growing advisory business. <h3>Benefits</h3>As an Office Manager at Phoenix Advisory Group, you’ll play a key role in supporting a professional and close-knit team within a respected financial advisory firm. You’ll enjoy a positive, well-organised, and collaborative work environment where your initiative, organisation, and problem-solving skills are truly valued. The firm offers stability, career growth opportunities, and exposure to the operational side of a growing advisory business. <h3>Task & responsibilities</h3>As an Office Manager, you will perform the tasks including:<ul style="list-style-type:disc;"><li>Coordinate the completion of pre-insurance fact-find processes with clients, ensuring accurate collection and preparation of information.</li><li>Manage the scheduling of annual review meetings between clients and financial advisers.</li><li>Oversee the distribution and follow-up of Statements of Advice (SoAs) and review documentation.</li><li>Monitor the completion of key advice-related documents including RoAs, SoAs, Fee Disclosure Statements, Execution Orders, and Third Party Authority forms.</li><li>Supervise the administrative maintenance of clients’ external accounts and policies.</li><li>Ensure compliance with document control procedures and timely completion of workflow checklists.</li><li>Manage email workflows, monitoring incoming correspondence and assigning or actioning tasks accordingly.</li><li>Maintain accurate records across internal systems including CRM platforms, superannuation portals, and insurer platforms.</li><li>Coordinate the review process for clients, ensuring timely document readiness and communication follow-up.</li><li>Support the delivery of selected strategies by coordinating the sending and tracking of implementation documentation.</li><li>Provide high-level administrative and operational support to financial advisers and the client service team.</li><li>Conduct scheduled client check-in calls and initiate any required follow-up.</li><li>Liaise with product providers, insurers and external superannuation funds to obtain or update client-related information.</li><li>Contact clients to confirm meetings, request outstanding documentation and support ongoing engagement.</li><li>Conduct structured research with external providers to gather relevant policy and account data.</li><li>Prepare meeting packs and briefing materials to support adviser-client appointments and internal planning.</li><li>Support the review and maintenance of internal Standard Operating Procedures (SOPs), ensuring alignment with compliance requirements and workflow consistency.</li><li>Oversee daily office operations, including coordination of administrative staff workloads, task allocation, and quality control of completed work.</li><li>Manage supplier relationships, office equipment, and inventory to ensure a well-functioning and compliant workplace.</li><li>Contribute to staff onboarding, performance feedback, and coordination of internal training or professional development initiatives.</li><li>Monitor workplace compliance, including occupational health and safety standards, confidentiality obligations, and data security procedures.</li></ul> <h3>Qualification & experience</h3><ul style="list-style-type:disc;"><li>Minimum of a Diploma-level qualification in Management or Business Administration, or at least 3 years of experience in an office management or senior administrative position, preferably within a professional services or financial services.</li><li>Demonstrated leadership &amp; supervisory skills; experience managing a small team.</li><li>Strong organisational skills, attention to detail, ability to prioritise and set service standards.</li><li>Excellent interpersonal and communication skills (internal team and external vendors/professionals).</li><li>Proven ability to implement and review administrative systems and processes, e.g. digital records, workflow improvement, vendor management.</li><li>Knowledge of workplace health &amp; safety obligations, compliance frameworks, office facilities management.</li><li>Competent with office systems (MS Office, CRM/financial admin systems, digital document management).</li><li>Professional, proactive approach, with the ability to work autonomously and as part of a small team.</li></ul>

Phoenix Advisory Group Pty Ltd is seeking for a skilled Office Manager to join our team.

The Warehouse Administrator is responsible for ensuring the efficient operation of the warehouse through effective inventory management, documentation, and coordination of logistics. This role involves overseeing daily administrative tasks, maintaining accurate records, and supporting the warehouse team in achieving operational goals.&nbsp;DUTIES &amp; RESPONSIBILITIES• Analysing orders and gathering information for production plans• Confirming completion of orders and compliance with details specified, signing tally sheets and attaching to checked items• Ordered products from inventory and delivering them to manufacturing divisions and other businesses• Receiving and checking purchase requests against inventory records and stock on hand• Establishing and coordinating the operating procedures for receiving, handling, storing, and shipping goods• Checking on inventory and scheduling deliveries• Ensuring containers are filled, examining them, and recording quantities• Investigating and identifying supply sources and preparing and processing purchase orders• Updating inventory and stock location records, counting arriving stock, and comparing it with requisitions&nbsp;QUALIFICATIONS &amp; REQUIREMENTS● AQF Certificate II or III (ANZSCO Skill Level 4) is required.● 1-2 years of experience in warehouse administration or logistics.● Proficiency in Microsoft Office Suite and warehouse management software.● Strong organizational skills and attention to detail.● Excellent communication and interpersonal skills.● Ability to work in a fast-paced environment and handle multiple tasks simultaneously.&nbsp;WORKING HOURSFull-time position, 38 hours per week.&nbsp;BENEFITS&nbsp;● Competitive salary based on experience, along with 11.5% superannuation.&nbsp;● Opportunities for career advancement and professional development.&nbsp;● Paid time off and holidays.&nbsp;● Flexible work schedule.

The Warehouse Administrator ensures warehouse efficiency through inventory management, documentation, and logistics coordination.

Warehouse Administrator

<h3>About the Company</h3>Doorway Nest Pty Ltd trading as ILS Homes is a NDIS registered SDA-approved provider in Victoria. We are dedicated to supporting individuals with disabilities through quality accommodation and person-centred care. Our mission is to empower people to live more independently and confidently in accessible, well-managed living environments.&nbsp;<h3>About the Role</h3>We are seeking a proactive and organised Office Manager to oversee the daily operations of our office and service delivery team. The ideal candidate will have strong administrative and leadership skills, a solid understanding of NDIS or community sector operations, and the ability to coordinate effectively with internal and external stakeholders.&nbsp;<h3>Key Responsibilities</h3>Oversee day-to-day office administration and ensure smooth business operations.Plan, review, and continuously improve office systems, workflows, and service standards.Manage staff rosters, allocate workloads, and monitor performance to ensure efficiency and compliance.Coordinate recruitment, onboarding, training, and performance appraisals in collaboration with management.Maintain accurate records, databases, and accounts, ensuring confidentiality and compliance with company and NDIS requirements.Manage office space, resources, and equipment to meet operational needs.Liaise with internal teams, clients, and professional stakeholders to resolve issues and ensure effective communication.Ensure the office complies with occupational health and safety standards and relevant government legislation.Support financial and payroll processes, timesheet management, and reporting activities.Contribute to business planning, project coordination, and continuous improvement initiatives.&nbsp;<h3>Skills and Experience</h3>1–2 years of experience in office management, preferably in disability, healthcare, or community services.Strong leadership and organisational skills with the ability to manage competing priorities.Excellent written and verbal communication skills.Proficient in Microsoft Office, CRM systems, and data management.Sound understanding of compliance and governance standards (NDIS experience advantageous).Current Driver’s Licence (preferred).&nbsp;<h3>Why Join Us?</h3>Play a key role in a purpose-driven organisation supporting people with disabilities.Work in a collaborative, supportive, and values-based environment.Opportunities for growth and professional development as our organisation expands.

Join a growing NDIS-approved provider and take charge of our daily operations and stakeholder coordination in a rewarding office management role.

The purpose of this role is to keep office operations running smoothly across two locations, while providing proactive, high-level support to a busy executive. As an experienced Office Manager, you serve as a central point of coordination between teams and stakeholders. You bring professionalism, discretion, and initiative to a dynamic environment—effectively managing shifting priorities, maintaining organisational structure, and enabling the executive to focus on broader goals. <h3>Benefits</h3><ul><li>Competitive salary</li><li>Professional development opportunities</li><li>Friendly and supportive work environment</li><li>Opportunity for growth and advancement</li></ul> <h3>Task & responsibilities</h3><ul><li>Providing high-level executive support, including calendar management, travel coordination and event organisation</li><li>Assisting with planning and execution of business projects, including preparing executives for meetings and drafting key documents</li><li>Contributing to the planning and review of office services, and setting priorities and office service standards</li><li>Assigning work to and monitoring work performance of staff</li><li>Managing records and accounts of the office</li><li>Liaising with professionals to coordinate office business and to facilitate resolution of problems</li><li>Ensuring office equipment and supplies are maintained</li><li>Ensuring work complies with relevant government legislation, policies and procedures</li><li>Coordinating personnel activities such as hiring, promotions, performance management, payroll, training and supervision</li></ul> <h3>Qualification & experience</h3><ul><li>Relevant qualification at the level of a Diploma or higher, OR at least 3 years of relevant work experience.</li><li>Proven work experience as an or similar role</li><li>Knowledge of office administrator responsibilities, systems and procedures</li><li>Proficiency in MS Office (MS Excel and MS Outlook, in particular)</li><li>Excellent time management skills and ability to multitask and prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>High School diploma; additional qualifications in Office Administration are a plus</li></ul>

How many years’ experience do you have relevant to the advertised position?

DAI Management Pty Ltd is hiring an experienced professional to manage daily office operations and ensure smooth administration.

Office Receptionist Wanted&nbsp;Location:&nbsp; South Yunderup&nbsp;Hours:&nbsp; 9am – 3pm Monday - Friday&nbsp;Salary:&nbsp; $26 - $32/hour&nbsp;We are seeking a professional and compassionate Office Receptionist to join our busy immigration services team. You will be the first point of contact for clients from diverse backgrounds, providing a welcoming and supportive environment while ensuring the smooth running of our office operations.&nbsp;Key Responsibilities:&nbsp;Greet and assist clients in a polite, professional, and empathetic manner&nbsp;Answer phone calls, respond to emails, and manage client enquiries&nbsp;Schedule appointments and maintain accurate records in our client management system&nbsp;Handle confidential documents with discretion and integrity&nbsp;Support agents and processors with administrative and clerical tasks&nbsp;Manage incoming and outgoing correspondence&nbsp;Requirements:&nbsp;Excellent communication and interpersonal skills&nbsp;Ability to remain calm and professional in a busy environment&nbsp;Strong organizational and time-management abilities&nbsp;Proficiency in Microsoft Office and general administrative software&nbsp;Previous experience in reception or administration role preferred&nbsp;What We Offer:&nbsp;A friendly, supportive team environment&nbsp;Opportunities for training and professional development&nbsp;The chance to make a positive difference in people’s lives&nbsp;📧 To apply: Send your CV and a short cover letter to info@accesswamigration.com.au.&nbsp;We appreciate your interest and wish to advise you that only those candidates required for an interview will be contacted.&nbsp;

Hourly

We are seeking a professional and compassionate Office Receptionist to join our busy immigration services team.

Office Receptionist Wanted

Part time

As the&nbsp;Quality Compliance &amp; Office Manager, you will be responsible for organising, coordinating, and overseeing the administrative operations of the business to enable frontline staff to deliver high-quality, person-centred care across both community programs and Supported Independent Living (SIL) properties in line with NDIS practice standards to remain compliant at all times.Your role is pivotal in ensuring that SIL properties and community services are resourced and supported appropriately, working in close consultation with Team Leaders and the Management Team. You will oversee the day-to-day quality management systems, ensuring that incidents, complaints, feedback, and internal audit processes are documented, monitored, and actioned in accordance with organisational and regulatory requirements.In managing these functions, you will also contribute to continuous improvement initiatives, streamlining processes, and strengthening business operations to ensure the consistent delivery of safe, compliant, and high-quality care.&nbsp;Roles &amp; Responsibilities:<ul><li>Service and Administrative Support:</li></ul>Manage day-to-day administrative functions, including correspondence, records management, and reporting, to ensure compliance and efficiency.Provide oversight and guidance to Team Leaders and frontline staff in relation to office processes, documentation standards, and compliance obligations.Contribute to the development and maintenance of systems that support effective participant service delivery.<ul><li>Operational Management:</li></ul>Oversee the scheduling and coordination of staff rosters, meetings, and office resources to ensure continuity of operations.Maintain accurate and up-to-date records for business operations, including incidents, complaints, audits, and compliance documentation.Develop, implement, and regularly review Standard Operating Procedures (SOPs) to ensure alignment with NDIS Practice Standards, updating processes as required.Ensure organisational compliance with workplace legislation, company policies, and all relevant NDIS and quality standards.<ul><li>Stakeholder Engagement &amp; Collaboration:</li></ul>Liaise with key stakeholders as required following up on contracts, feedback, complaints and feedback to ensure office and service operations run efficiently.Collaborate with Team Leaders, the Management Team, and external partners to support integrated service delivery.Represent the organisation professionally in stakeholder discussions and community engagements.<ul><li>Quality Assurance &amp; Continuous Improvement:</li></ul>&nbsp;Oversee the implementation of the organisation’s quality management system, ensuring incidents, complaints, and feedback are documented and actioned appropriately.Contribute to ongoing service and business improvement initiatives through regular audits, reviews, and staff feedback.Identify areas for improvement and recommend solutions that enhance operational effectiveness and compliance.<ul><li>Training &amp; Development:</li></ul>&nbsp;Support onboarding, induction, and training compliance for all administrative and support staff.Maintain up-to-date employee records, performance appraisals, and training registers.Provide coaching and mentoring to team members to encourage skill development and career progression.&nbsp;Skills &amp; Knowledge required:<ul><li>Strong organisational, time management, and problem-solving skills, with the ability to manage competing priorities effectively.</li><li>HR, compliance, and financial literacy capabilities to support sound business operations.</li><li>Excellent verbal and written communication skills, with the ability to engage confidently and professionally with staff, management, external stakeholders, and (where relevant) participants and families.</li><li>Skilled in navigating sensitive matters and maintaining trust and confidentiality in complex situations.</li><li>Strong decision-making abilities, with a focus on achieving practical and high-quality outcomes.</li><li>Competence in conducting risk assessments and managing incidents in line with organisational policies and regulatory standards.</li><li>High proficiency in IT systems, record management, and reporting tools to ensure accuracy and accountability.</li><li>Familiarity with NDIS portals and other compliance systems is desirable.</li></ul>&nbsp;Required Qualifications:Bachelor degree in Business Administration or Human Resources, or a similar qualification (desirable). At least 1 year of relevant experince. Additional qualifications in leadership, management, or community services would be an advantage.&nbsp;

Join Sunflower Supported Living as a Quality & Compliance Office Manager, ensuring excellence, safety, and care in all we do.

Quality Compliance & Office Manager

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32 available jobs

Information and Organisation Professional Nec

Office Manager

Contract Administrator

Receptionist

Office Manager

Warehouse Administrator

Office Manager

Office Manager

Office Receptionist Wanted

Quality Compliance & Office Manager