We are seeking a highly skilled and motivated Office Manager to join our team at Indoz Innovations Pty Ltd T/A Indaus Automotive, located at 80 Antimony St, Carole Park QLD 4300. Known for delivering efficient and professional office support, we are committed to excellence in administration, compliance, and team coordination.Key Duties and Responsibilities may include but are not limited to:<ul><li>Contributing to the planning and review of office services, setting priorities and office service standards</li><li>Allocating human resources, office space, and equipment effectively</li><li>Assigning work and monitoring the performance of office staff</li><li>Managing office records, accounts, and administrative systems</li><li>Liaising with professionals to coordinate office business and resolve issues</li><li>Ensuring office equipment and supplies are maintained in good order</li><li>Ensuring compliance with occupational health and safety regulations</li><li>Ensuring office operations comply with relevant government legislation, policies, and procedures</li><li>Coordinating personnel activities such as hiring, promotions, payroll, performance management, training, and supervision</li></ul>Skills and Experience:<ul><li>At least 1 years of proven experience in an office management or administrative leadership role</li><li>Strong leadership and team management skills</li><li>Excellent communication, organizational, and problem-solving abilities</li><li>Experience in office administration, compliance, and record-keeping</li><li>Knowledge of HR functions, payroll processes, and workplace regulations</li></ul>What We Offer:By joining our team, you will have the opportunity to lead and streamline office operations within a supportive and collaborative environment. As a valued team member, you will play a critical role in enhancing office efficiency, ensuring compliance, and contributing to the continued growth of our business.If you are a dedicated and results-oriented Office Manager eager to make a meaningful impact and grow with a dynamic company, we encourage you to apply. Become a part of Indaus Automotive&nbsp;and take the next step in your office management career.

Administration & Office Support

Annual

By joining our team, you will have the opportunity to lead and streamline office operations within a supportive and collaborative environment.

Office Manager

Full time

Pro Bros Management Pty Ltd is a fresh produce wholesaler and prepping service.&nbsp;We are currently seeking a full-time Office Manager for our business located in Homebush West.Your duties will include:&nbsp;<ul><li>Oversee the daily office operations and ensure administrative tasks are completed efficiently and on time.</li><li>Develop and maintain office procedures, filing systems and business records.</li><li>Supervise administrative staff, allocate duties and monitor work performance.</li><li>Assist with staff recruitment, induction, training, attendance records and payroll administration.</li><li>Maintain accurate customer, supplier, financial and operational records.</li><li>Liaise with customers, suppliers, warehouse staff and delivery personnel to ensure smooth business operations.</li><li>Coordinate office equipment, stationery and other administrative resources.</li><li>Prepare reports and provide administrative information to management to support business planning and decision-making.</li><li>Maintain workplace safety records, staff documentation and relevant compliance records.</li><li>Ensuring compliance with occupational health and safety regulations</li><li>Review office procedures and recommend improvements to increase efficiency and productivity.</li><li>Coordinate administrative tasks relating to hiring, staff promotions, performance, training and supervision</li></ul>In return you will receive:<ul style="list-style-type:disc;"><li>Package: $79,000-89,000 per annum plus superannuation</li><li>Position: Full time (38 hours a week)</li><li>Ongoing support from our team</li></ul>Requirements of position<ul style="list-style-type:disc;"><li>AQF Associate Degree, Advanced Diploma or Diploma and at least 1 year of relevant work experience or 3 years of experience to substitute formal qualification</li></ul>If you are interested in this position, please send us your resume.Please note only email applications will be accepted and only shortlisted candidates will be contacted.

Pro Bros Management Pty Ltd is a fresh produce wholesaler and prepping service.

Based in Box Hill, VIC, Talentiv Group Pty Ltd is a fully insured, labour hire licensed recruitment company supplying quality personnel to car dealerships throughout Victoria.Focused on the automotive industry, Talentiv Group Pty Ltd provides dealerships with essential staff, including Service Car Washers, Detailers, Drivers, Concierge Staff, Receptionists, and Technicians. By supplying reliable, skilled people, we help dealerships run their day-to-day operations smoothly and deliver a high standard of service to their customers. To support this, we are looking for a full-time Contract Administrator to join the team.Main Tasks:1. Contract Lifecycle Management &amp; AdministrationDraft, review, and manage contracts with dealerships, contractors, and suppliers. Develop, review, and negotiate variations to contracts, programs, and services. Ensure all contracts comply with company policies, regulations, and legal requirements. Maintain detailed records of active and expired contracts for monitoring, risk assessment, and performance analysis. Track contract renewals and initiate renegotiations before expiration. Identify potential contract risks and implement mitigation strategies. Handle contract disputes and coordinate resolutions with stakeholders. Respond to inquiries and resolve problems concerning contracts, services provided, and persons affected.2. Stakeholder &amp; Client CommunicationAct as the primary point of contact for internal teams, contractors, suppliers, and dealerships. Work with Project Managers, Architects, Engineering Professionals, owners, and other stakeholders to ensure project and business goals are met. Foster strong relationships with clients, suppliers, and service providers. Provide contract updates and reports to senior management and relevant departments. Advise senior management on matters requiring attention and implement their decisions.3. Contractor &amp; Workforce ManagementOversee the recruitment, contract management, and compliance of 200+ contractors annually. Oversee work performed by contractors and report on variations to work orders. Maintain accurate documentation of worker contracts, renewals, and terminations. Ensure that all contractor agreements align with labour hire regulations and industry standards. Coordinate onboarding, training, and scheduling for new contractors.4. Compliance &amp; Risk ManagementEnsure all contracts comply with legal, industry, and company requirements. Monitor contractor compliance with safety, labour laws, and dealership policies. Identify contractual risks and develop contingency plans to mitigate them. Maintain audit-ready records and documentation for all contracts and agreements.5. Procurement &amp; Inventory ManagementManage dealership inventory stock control and order supplies from external suppliers (e.g., Auto Klene, Bayswater). Ensure dealership inventory aligns with operational needs and demand. Develop and implement cost-effective procurement strategies.6. Logistics &amp; Service CoordinationCoordinate interstate truck deliveries, ensuring timely and efficient transportation of vehicles. Manage night-shift car wash operations, ensuring quality control and adherence to service standards. Maintain work completion reports to track efficiency and performance. Monitor the workflow of service teams to ensure deadlines and performance benchmarks are met. Review and arrange new office accommodation as required.7. Financial &amp; Cost ManagementManage dealership contract costs, ensuring efficiency and profitability. Oversee claims processing related to dealership contracts. Identify and implement cost-saving opportunities within procurement and service management.8. Process Improvement &amp; ReportingContinuously assess and improve contract management processes. Implement workflow automation to improve efficiency in contract tracking. Prepare and review submissions and reports concerning the organization’s activities. Collect and analyze data associated with projects undertaken, and report on project outcomes. Generate reports and performance insights to support business decisions. Ensure all documentation is accurate, up to date, and easily accessible.Eligibility Criteria:<ul><li>AQF associate degree, Advanced Diploma or Diploma</li><li>Minimum 1 year of experience in a similar role</li></ul>Salary&nbsp;- $80,000 - $85,000 plus superJob Type:&nbsp;Full-timeOnly eligible and shortlisted applicants will be contacted.&nbsp;

Looking for a Full-time Contract Administrator

Contract Administrator

As Office Manager at Domain Caravans, you'll be the engine room of the business. You'll be the go-to person who connects management, sales, production and customers. You'll make sure admin, finance and day-to-day operations run smoothly, so our team can focus on building great caravans. <h3>Benefits</h3><ul><li>$80,000 – $85,000 + superannuation</li><li>Stable, full-time role in a growing Australian business</li><li>Friendly, supportive team environment</li></ul> <h3>Task & responsibilities</h3><ul><li>Manage day-to-day office operations and administration</li><li>Handle accounts payable/receivable, invoicing and supplier payments</li><li>Support payroll, timesheets and employee records</li><li>Coordinate customer orders, deposits, build schedules and delivery paperwork</li><li>Liaise with suppliers, dealers, customers and the production team</li><li>Maintain records, compliance documentation and filing systems</li><li>Handle phone and email enquiries professionally</li><li>Support management with reporting and process improvement</li></ul> <h3>Qualification & experience</h3><ul><li>1+ years' experience in office management or senior administration</li><li>Strong bookkeeping skills&nbsp;</li><li>Highly organised and able to juggle multiple priorities</li><li>Confident communicator with a can-do attitude</li><li>Proficient in Microsoft Office</li><li>Manufacturing, automotive or RV industry experience is a bonus</li></ul>

Domain Caravans builds quality Australian caravans for people who love life on the road.

SAI 1 Pty Ltd is a transport company based in Greenbank, Queensland. We are seeking an organised, reliable and motivated Office Manager to oversee the day-to-day administrative and office operations of our growing transport business.This is a full-time position suited to someone who can work independently, coordinate multiple administrative functions and support management and operational staff in maintaining efficient business operations <h3>Benefits</h3><ul><li>Full-time, ongoing employment.</li><li>Competitive salary of $80,000 – $90,000 per annum plus superannuation.</li><li>Stable position within an established transport business.</li><li>Supportive working environment.</li><li>Opportunity to take responsibility for the administration and coordination of the company's office operations.</li></ul> <h3>Task & responsibilities</h3><ul><li>Overseeing the day-to-day administration of the office and assisting management with planning and improving office systems, procedures and service standards.</li><li>Organising office resources, including staff support, workspace, equipment and administrative requirements, to ensure smooth business operations.</li><li>Coordinating the workload of administrative staff and providing guidance to ensure tasks are completed accurately and within required timeframes.</li><li>Maintaining and reviewing company records, accounts documentation, invoices, employee files and other administrative records.</li><li>Liaising with accountants, service providers, suppliers, customers and other professional advisers to coordinate office matters and resolve administrative or operational issues.</li><li>Ensuring office equipment, stationery and other workplace supplies are available, maintained and replaced when required.</li><li>Assisting management in maintaining workplace procedures that support health, safety and general workplace compliance.</li><li>Monitoring office practices and documentation to ensure administrative activities are carried out in accordance with relevant company policies and regulatory requirements.</li><li>Coordinating staff administration, including recruitment support, onboarding, employee records, leave information, payroll documentation, training arrangements and performance-related administration.</li><li>Supporting management with staff scheduling, allocation of administrative responsibilities and general supervision of office-based activities.</li><li>Preparing and maintaining business correspondence, reports, operational records and other documentation required for the transport business</li><li>Managing appointments, meetings, correspondence and other general office coordination requirements.</li></ul> <h3>Qualification & experience</h3><ul><li>At least 1 year of relevant work experience in office management, administration or a closely related role.</li><li>Strong organisational and time-management skills.</li><li>Good written and verbal communication skills.</li><li>Ability to manage competing priorities and work with minimal supervision.</li><li>Good computer skills, including experience using Microsoft Office and general business administration systems.</li><li>Strong attention to detail and ability to maintain accurate records.</li><li>Ability to communicate professionally with employees, drivers, customers, suppliers and contractors.</li><li>Experience within the transport, logistics or similar industry will be highly regarded.</li></ul>

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Looking for experienced Hospitality, Retail and Service Managers nec&nbsp;&nbsp;&nbsp;

Lead daily operations, manage teams, deliver great customer service, drive sales and maintain high standards across our growing service business.

Hospitality, Retail and Service Managers

SBDC Testing is seeking an experienced Contract Administrator to support the commercial and administrative functions of our growing concrete testing operations. This role is responsible for managing contracts and variations, liaising with project stakeholders, overseeing contractor work, and ensuring compliance across our testing engagements with builders, suppliers and engineers.As our project workload and client base continue to grow, we are seeking a dedicated Contract Administrator to manage the contractual and administrative side of our testing services. This is a full-time, office-based role supporting our operations across New South Wales, working closely with our technical and operations teams to ensure every engagement is properly documented, compliant, and delivered to the standard of our client's expectations. <h3>Benefits</h3><ul style="list-style-type:disc;"><li>Competitive salary plus superannuation (12%)</li><li>Ongoing professional development and training opportunities</li><li>Supportive and collaborative team environment</li><li>Career progression opportunities within a growing business</li><li>Standard full-time hours with a stable, permanent position</li></ul> <h3>Task & responsibilities</h3><ul style="list-style-type:disc;"><li>Developing, reviewing and negotiating variations to contracts, programs, projects and services</li><li>Responding to inquiries and resolving problems concerning contracts, programs, projects, services provided, and persons affected</li><li>Managing paperwork associated with contracts, programs, projects and services provided</li><li>Working with project managers, builders, engineers and other stakeholders to ensure project goals are met</li><li>Advising senior management on matters requiring attention and assisting in implementing decisions</li><li>Overseeing work undertaken by contractors and reporting on variations to work orders</li><li>Preparing and reviewing submissions and reports concerning the organisation's activities</li><li>Collecting and analysing data associated with projects undertaken, and reporting on project outcomes</li></ul> <h3>Qualification & experience</h3><ul style="list-style-type:disc;"><li>Minimum 1 year of relevant experience in contract administration, construction administration, or a similar role</li><li>Tertiary qualification in business, commerce, construction management, or a related discipline (or equivalent relevant experience)</li><li>Strong organisational and communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to liaise effectively with contractors, project stakeholders, and senior management</li><li>Sound understanding of contract documentation and compliance requirements</li></ul>

Experienced Contract Administrator required to manage subcontractor agreements, variations, and compliance for a growing construction services company

The Office Manager will be responsible for planning, organising, directing and controlling the administrative functions and resources of Studyizy PTY LTD operating as &nbsp;ApplyVisa Success. The position involves managing office systems, supervising onshore and offshore personnel, coordinating immigration case administration, overseeing financial administration, and ensuring office procedures comply with relevant regulatory and professional standards.The successful candidate will have extensive experience in managing immigration-related office operations, excellent bilingual communication skills in English and Persian, and strong knowledge of Australian immigration administrative procedures and the Office of the Migration Agents Registration Authority (OMARA) Code of Conduct. <h3>Benefits</h3><ul><li>Full-time employment + superannuation</li><li>Opportunity to manage and coordinate our established immigration office's administrative operations in Melbourne.</li><li>Exposure to Australian immigration industry practices and international business operations.</li><li>Opportunity to contribute to improvements in office systems, service standards and team performance.</li></ul> <h3>Task & responsibilities</h3><ul><li>Contributing to the planning, development and review of &nbsp;our Melbourne immigration office services, establishing operational priorities, and coordinating activities between onshore and offshore staff.</li><li>Establishing, implementing and monitoring office service standards, administrative procedures and internal operational policies.</li><li>Allocating immigration case administration tasks to appropriate staff members, monitoring workloads, reviewing performance and ensuring timely completion of assigned responsibilities.</li><li>Managing immigration client records, documentation, correspondence, accounts and administrative systems in accordance with applicable OMARA requirements and confidentiality obligations.</li><li>Maintaining appropriate client file management, document retention and record-keeping procedures consistent with the OMARA Code of Conduct.</li><li>Liaising with clients, business partners, professional advisers and relevant service providers to coordinate office activities and resolve operational issues.</li><li>Managing and maintaining office facilities, migration practice management software, client relationship management (CRM) systems and other administrative resources.</li><li>Monitoring office procedures to support compliance with Department of Home Affairs (DHA) requirements, the OMARA Code of Conduct and other applicable Australian laws and regulations.</li><li>Coordinating personnel activities, including recruitment, staff induction, performance management, training, supervision and workforce planning.</li><li>Supervising the administrative aspects of office accounting, client invoicing, payment records, payroll coordination and financial reporting.</li><li>Monitoring administrative workflows, client service performance, staff productivity and operational efficiency, and implementing improvements where necessary.</li><li>Ensuring effective communication and coordination between the Australian office, offshore administrative staff and relevant business partners.</li><li>Maintaining workplace health and safety procedures and ensuring office facilities and equipment are appropriately maintained.</li><li>Ability to manage multiple deadlines, coordinate competing priorities and maintain accurate administrative records.</li></ul>&nbsp;&nbsp; <h3>Qualification & experience</h3><ul><li>Minimum&nbsp;five (5) years of demonstrated professional experience as an Office Manager within an immigration-related business&nbsp;</li><li>Advanced professional fluency in both English and Persian , including excellent written and verbal communication skills.</li><li>Demonstrated knowledge of the Australian migration system, including immigration office procedures, visa application administration and Department of Home Affairs processes.</li><li>Sound knowledge of the OMARA Code of Conduct and the administrative obligations applicable to Australian registered migration agents.</li><li>Proven experience maintaining immigration client files and managing records in accordance with applicable OMARA professional and record-keeping standards.</li><li>Demonstrated experience managing onshore and offshore staff, assigning responsibilities and monitoring team performance.</li><li>Experience using migration practice management software, client CRM systems and electronic document management platforms.</li><li>Experience overseeing office accounting procedures, client invoicing, payroll administration and financial records.</li><li>Mastery of the working with the Migration Manager Software</li><li>Strong leadership skills, including staff supervision, delegation, performance monitoring and conflict resolution.</li><li>High level of attention to detail, professional integrity and commitment to regulatory compliance.</li></ul>

Join us and take a leading role in our growing immigration operations with a supportive abd dynamic international team.

Job Advertisement – Office ManagerCompany: CH MATEEN EBAD PTY LTD trading as Dr Ebad Medical CentreLocation: Unit 5/42 Commerce Avenue ,Armadale , WA 6112Employment Type: Full-time&nbsp;Salary: $80,000–$90,000 AUD per annum&nbsp;The RoleWe are seeking an experienced Office Manager to oversee the administrative operations of the practice, lead our administrative and reception team, and ensure the smooth, efficient and compliant running of the centre so that our clinicians can focus on delivering high-quality, patient-centred care. <h3>Benefits</h3><ul><li>Full-time employment</li><li>Competitive salary of $80,000–$90,000 AUD per annum</li><li>Supportive, community-focused medical practice</li><li>Opportunity to lead the administrative team of a busy general practice</li><li>Key role in improving the practice's administrative operations</li><li>Professional and collaborative working environment</li></ul> <h3>Task & responsibilities</h3><ul><li style="text-align:justify;">Manage the day-to-day administrative operations of Dr Ebad Medical Centre, ensuring smooth patient flow, efficient appointment scheduling and productive workflow between reception, doctors and clinical staff.</li><li style="text-align:justify;">Supervise reception and administrative staff, including rostering and leave coverage, and coordinate training in patient service, medical software and front-desk procedures, with ongoing performance support.</li><li style="text-align:justify;">Maintain and improve practice systems, procedures and policies, including patient management and appointment software, recall and reminder systems, and the practice's policy and procedure manual.</li><li style="text-align:justify;">Coordinate internal and external communication, including correspondence with patients, specialists, pathology and imaging providers, and other healthcare services, doctors' scheduling, and regular practice reporting.</li><li style="text-align:justify;">Assist with budgeting, patient billing and invoicing, Medicare and private claiming oversight, procurement of clinical and office supplies, and accurate financial and administrative record-keeping.</li><li style="text-align:justify;">Liaise with contractors, suppliers and service providers (such as medical suppliers, cleaning, waste disposal, equipment servicing and IT support) to ensure efficient service delivery and maintenance of the clinic.</li><li style="text-align:justify;">Ensure compliance with practice policies and relevant legislation, including patient privacy and confidentiality requirements, health records management and workplace safety regulations, and support the practice's accreditation requirements.</li><li style="text-align:justify;">Support HR functions such as recruitment support, onboarding, induction and staff records management, including maintaining current registration, qualification and immunisation records for clinic staff.</li><li style="text-align:justify;">Oversee asset and resource allocation, including consulting room supplies, office supplies, IT equipment and medical equipment servicing schedules, and provide fleet coordination support as required.</li><li style="text-align:justify;">Ensure adherence to occupational health and safety standards and infection control procedures across the clinic, including incident reporting and a safe environment for staff and patients.</li></ul> <h3>Qualification & experience</h3><ul><li>Diploma, Advanced Diploma or Associate Degree in Business Administration, Management or a related field.</li><li>Minimum one year of proven experience in an office management, practice management or senior administrative role, preferably in a medical or healthcare setting.</li><li>Strong organisational, time-management and problem-solving skills, with the ability to coordinate multiple administrative tasks.</li><li>Strong written and verbal communication skills and the ability to work effectively with clinicians, staff, patients and external providers.</li><li style="text-align:justify;">Demonstrated ability to supervise and support staff, including HR functions such as onboarding, induction and records management.</li><li style="text-align:justify;">Sound knowledge of budgeting, invoicing, procurement and record-keeping, and of workplace health and safety and privacy requirements.</li><li>Commitment to professional conduct, patient confidentiality, accurate administration and high-quality service delivery.</li></ul>

Join our team to oversee office administration, coordinate staff, streamline daily operations, & ensure the efficient running of our medical practice.

ABC Institute (Australian Business and Culinary Institute) is a Registered Training Organisation (RTO 45461) and we are seeking an experience candidate for the role of Contract Administrator at our Adelaide branch.&nbsp; <h3>Benefits</h3><ul><li>Full-time employment opportunity with ABC Institute, an established organisation.</li><li>A positive, Professional and supportive working environment.</li></ul> <h3>Task & responsibilities</h3><ul><li>Drafting and negotiating contracts that are legally binding between parties, including but not limited to education agents, other recruitment partners, clients, students, marketing partners, building managements, company owners.</li><li>Creating &amp; negotiating MOUs with different companies and business for placements and workshops for various courses including Automotive and Information technology courses.&nbsp;</li><li>Discussing the terms and conditions of contracts, particularly focusing on commission percentages and revenue sharing with both current and prospective student recruitment and placement partners.</li><li>Establishing and negotiating contract clauses and conditions including service levels and scope, confidentiality jurisdictions, fees, payment terms, termination clause, governing law, damages, liability, intellectual property, and financial obligation.</li><li>Liaising with external legal practitioners and other departments to ensure deadlines and requirements of the contract are met, and business risk is minimised.</li><li>Undertaking contract analysis and communicating changes in the business's legal obligations to senior management.&nbsp;</li><li>Revising existing contracts as per the business needs and executing the changes to ensure that terms are up to date and aligned with business needs and generate maximum value for the business.</li></ul> <h3>Qualification & experience</h3><ul><li>AQF associate degree, Advanced Diploma or Diploma.</li><li>At least 3 years of relevant experience may substitute the requirement of a formal qualification.</li><li>At least 2 years of relevant experience required.</li><li>Ability to communicate effectively with clients, contractors, suppliers and management.</li><li>Good computer skills, including Microsoft Office.</li></ul>

We are seeking a motivated, organised and detail-oriented Contract Administrator to join our team within the vocational education and training sector.

Administrative Assistants

Client & Sales Administration

Contracts Administration

Data Entry & Word Processing

Office Management

Other

PA, EA & Secretarial

Receptionists

Records Management & Document Control

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