<ul><li>Adelaide, SA</li><li>$77,000 – $80,000 base + superannuation</li><li>Full-time (38 hrs/week), on-site</li></ul>Role overviewRun the day-to-day operations of our Adelaide office and keep inspectors, clients and suppliers organised and informed.Key responsibilities<ul><li>Coordinate phones, inbox and job intake; schedule inspectors and plan routes for client sites.</li><li>Prepare and issue inspection reports/certificates; maintain document control and audit-ready filing.</li><li>Keep registers current (clients, assets, calibration, vehicles, PPE) and arrange services/renewals.</li><li>Raise POs and invoices; reconcile jobs; support payroll/expenses (QuickBooks); follow up aged debt.</li><li>Arrange contractor/site access paperwork and client portal uploads; maintain WHS admin and incident logs.</li><li>Assist with quotes/tenders (scope, rates, insurances/licences) and maintain template libraries.</li><li>Oversee office supplies, equipment and simple IT setups for new starters; liaise with inspectors and clients.</li></ul>Skills &amp; experience<ul><li>At least 1 year in office management or senior admin (technical services/engineering/construction/compliance ideal).</li><li>Strong scheduling/coordination and clear, professional communication.</li><li>Confident with business systems (QuickBooks, Microsoft 365/Excel, document control).</li><li>High attention to detail and comfort handling confidential/compliance data.</li><li>Minimum requirement is a Bachelor's degree. A postgraduate degree is highly desirable in Business/Admin.</li></ul>How to applyEmail your CV and a short cover letter addressing “Skills &amp; experience” to admin@pvinspections.com.au with the subject Office Manager — PVI.Eligibility&nbsp;Open to candidates with full Australian work rights. If suitable local applicants are not available, employer sponsorship may be considered in line with Australian immigration requirements. Ad is in English and run in Australia, stating duties, skills/experience, salary, location and work type to meet labour market testing requirements.

Administration & Office Support

Annual

Run the day-to-day operations of our Adelaide office and keep inspectors, clients and suppliers organised and informed.

Office Manager

Full time

This excellent opportunity will be offered on a Permanent Full-Time basis at 38 hours a week. <h3>Benefits</h3><ul><li>Professional growth</li><li>A friendly team environment with a great community care spirit</li><li>Ability to visibly see your impact on the business and its service</li></ul> <h3>Task & responsibilities</h3>Reporting to the Commercial Manager, you will support assigned projects through the effective management of both upstream and downstream contractual obligations and commitments. Your responsibilities include:<ul><li>Ensuring subcontractor claims are processed in accordance with company policy and regulatory requirements.</li><li>Supporting and coordinating the review and negotiation of contracts with clients, including developing, reviewing, and negotiating contract variations.</li><li>Managing communications and resolving inquiries related to contract provisions.</li><li>Preparing, analysing, and reporting on key commercial metrics to ensure contract compliance, productivity, and service-delivery outcomes.</li><li>Overseeing head contract reporting and managing critical productivity data analytics for service delivery.</li><li>Ensuring accurate document control of correspondence, registers, and commercial records.</li><li>Establishing, maintaining, and improving commercial processes and systems for each site and all new projects.</li><li>Assisting team members with month-end reporting requirements.</li><li>Developing and maintaining professional relationships with contracted service providers to support performance monitoring and outcome reporting.</li><li>Liaising with stakeholders to ensure alignment with organisational goals and contractual commitments.</li></ul>&nbsp; <h3>Qualification & experience</h3><ul style="list-style-type:disc;"><li>Excellent English skills</li><li>The right to work in Australia&nbsp;</li><li>Diploma in relevant field</li><li>Minimum of 1 year of work experience</li><li>Team management skills</li><li>Proven experience in contract administration or a similar role</li><li>Effective prioritisation, organisation and multi-tasking.</li><li>&nbsp;Excellent communication and problem-solving skills</li><li>Understanding of compliance requirements and service delivery standards</li><li>Good understanding of the Cleaning Facilities Industry.</li></ul>&nbsp;

Contract Administrator

The Warehouse Administrator is responsible for ensuring the efficient operation of the warehouse through effective inventory management, documentation, and coordination of logistics. This role involves overseeing daily administrative tasks, maintaining accurate records, and supporting the warehouse team in achieving operational goals.&nbsp;DUTIES &amp; RESPONSIBILITIES• Analysing orders and gathering information for production plans• Confirming completion of orders and compliance with details specified, signing tally sheets and attaching to checked items• Ordered products from inventory and delivering them to manufacturing divisions and other businesses• Receiving and checking purchase requests against inventory records and stock on hand• Establishing and coordinating the operating procedures for receiving, handling, storing, and shipping goods• Checking on inventory and scheduling deliveries• Ensuring containers are filled, examining them, and recording quantities• Investigating and identifying supply sources and preparing and processing purchase orders• Updating inventory and stock location records, counting arriving stock, and comparing it with requisitions&nbsp;QUALIFICATIONS &amp; REQUIREMENTS● AQF Certificate II or III (ANZSCO Skill Level 4) is required.● 1-2 years of experience in warehouse administration or logistics.● Proficiency in Microsoft Office Suite and warehouse management software.● Strong organizational skills and attention to detail.● Excellent communication and interpersonal skills.● Ability to work in a fast-paced environment and handle multiple tasks simultaneously.&nbsp;WORKING HOURSFull-time position, 38 hours per week.&nbsp;BENEFITS&nbsp;● Competitive salary based on experience, along with 12% superannuation.&nbsp;● Opportunities for career advancement and professional development.&nbsp;● Paid time off and holidays.&nbsp;● Flexible work schedule.

The Warehouse Administrator ensures warehouse efficiency through inventory management, documentation, and logistics coordination.

Warehouse Administrator

Job title: Information&nbsp;and Organisation Professional NecSalary: $76,515 to $80,000 Annual Salary&nbsp;Hours: Full time (38 hours p/w)&nbsp;DUTIESCase management of all applications.&nbsp;Liaise and maintain close communication with staff and agents in the preparation of case documents;including but not limited to application forms for course, submissions, written declarations and otherdocumentation for enrolment.&nbsp;Maintaining the education files including visa refusal data, enrolment and withdrawal related data and records in a net and chronological order.&nbsp;Collect, analyse and report data in a meaningful manner.&nbsp;Implement changes and directives in regards to all aspects of division including creation of procedures to maximise system and facilitate process.&nbsp;Assistance to high risk students.&nbsp;Assess and case preparation and management for all offshore applications.&nbsp;Receive and handle documents and electronic information, recording such appropriately and within the systems supplied by WAIFS.&nbsp;Monitors student's course progress and report to the secretary of the Department of Education through Prisms.&nbsp;Implement an individual intervention strategy and offer support to assists students who are in risk with unsatisfactory course progress.&nbsp;Assess course progress at the end of every study period.&nbsp;QUALIFICATIONS &amp; EXPERIENCEThis position requires the minimum of a Bachelor degree or higher qualification or equivalent with mandatory 2 years relevant work experience. At least five years of relevant experience may substitute for the formal qualification.&nbsp;&nbsp;SKILLS &amp; ATTRIBUTES1. Fluent in or an understanding in another language other than English and cultural group2. Analytical and Proactive3. Excellent negotiation skills and communication skills&nbsp;4. Exceptional time management and initiative to work within a learning environment&nbsp;5. Strong Interpersonal and oral communication&nbsp;&nbsp;Advertised for ABS College Pty Ltd

Administer & facilitate client applications from conception of contract through to course acceptance and arrival in Australia and finalisation of case

Information and Organisation Professional Nec

Office Manager – Dental GroupLocation:&nbsp;Melbourne CBD (with occasional travel to other sites)The PositionAn opportunity has arisen for an experienced and capable&nbsp;Office Manager&nbsp;to guide the operational management of our key Melbourne practices and to contribute to the successful delivery of group-wide initiatives.This full-time position encompasses comprehensive responsibility for organisation administration, coordination of professional and administrative teams, and direct involvement in strategic projects — including practice relocations, fit-outs, compliance with regulations and company standards, and associated marketing and operational transitions.Key ResponsibilitiesTasks Include:<ul><li>Coordinating and monitoring activities to ensure that objectives of the organisation and office are met.&nbsp; &nbsp;</li><li>Setting objectives with owners &amp; group management including in marketing, team training, use of resources</li><li>Liaising with professionals, owners,&nbsp;practice managers, other departments and personnel to ensure that goals are met</li><li>Advising senior management on matters requiring attention and implementing their decisions</li><li>Responding to inquiries concerning programs and services</li><li>Lead and coordinate&nbsp;practice relocation and refurbishment projects, including liaison with contractors, architects, suppliers, and technology providers.</li></ul>&nbsp;<ul><li>Manage project budgets, timelines, and deliverables to ensure completion within defined parameters.</li><li>Oversee compliance and risk management throughout the construction and transition process.</li><li>Coordinate the production and installation of all marketing and promotional collateral associated with relocations or practice upgrades.</li></ul>Skills and ExperienceThe successful candidate will demonstrate:<ul><li>Minimum 3 years’ experience in&nbsp;dental or allied healthcare office management.</li><li>Qualifications in management or human resources preferred</li><li>Proven ability to manage&nbsp;complex projects, including relocations, refurbishments, or new practice establishments.</li><li>Strong leadership, communication, and interpersonal skills, with the ability to work effectively with various stakeholders</li><li>Proficiency in Exact (Software of Excellence) dental practice software is desirable</li><li>Sound understanding of health practice regulatory compliance eg infection control, and HR management, and financial processes within a healthcare environment.</li></ul>Desirable Attributes:<ul><li>Experience working across multiple practice sites or within a structured healthcare group environment.</li></ul>Why Join Hyden Crest<ul><li>Opportunity to work&nbsp;at the corporate level, within a respected and growing dental group committed to professional ethics and patient-centred care.</li><li>Exposure to strategic operations, project delivery, and group-level initiatives.</li><li>Supportive and collaborative leadership environment.</li><li>Competitive salary commensurate with experience&nbsp;</li></ul><hr>Applications:Please submit a covering letter outlining your relevant experience together with your current curriculum vitae to:📧&nbsp;groupmanager@becdental.com.auConfidential enquiries are welcome.<hr>&nbsp;

An opportunity has arisen for an experienced and capable Office Manager to guide the operational management of our key Melbourne practices

Position Title: Full-Time Office ManagerLocation: 191 Church Street, Parramatta NSW 2150Company: Oz Immi AdvisorsOz Immi Advisors is a professional Australian migration consultancy based in Parramatta, Sydney, delivering comprehensive visa and immigration services to individuals, families, and employers. We guide clients from initial eligibility assessments and strategic visa-planning to preparation, documentation, and lodgement of visa applications. We are committed to accuracy, compliant processes, transparent communication, and excellence in client service.As we continue to grow, we are seeking a highly organised and proactive Office Manager to oversee office operations, support consultants, and ensure efficient workflow throughout the practice. <h3>Benefits</h3> <h3>Task & responsibilities</h3><ul><li>Oversee day-to-day administrative and operational functions to ensure smooth and efficient running of the office.</li><li>Implement, monitor, and enhance office systems, workflow processes, digital filing structures, and administrative controls.</li><li>Manage incoming enquiries, emails, calls, and walk-ins, ensuring professional and timely client assistance.</li><li>Maintain and update client files, case records, and compliance documentation in accordance with internal procedures and regulatory requirements.</li><li>Ensure workplace policies, procedures, and operational standards are implemented and adhered to.</li><li>Coordinate staff schedules, monitor workflow allocation, and support task prioritisation across the team.</li><li>Provide guidance and task oversight to administrative support staff as required.</li><li>Identify operational gaps and recommend procedural improvements to enhance efficiency and service delivery.</li><li>Support migration consultants with organising documents, preparing administrative components of applications, tracking deadlines, and ensuring timely follow-up on outstanding tasks.</li><li>Maintain accurate tracking of application stages through CRM/case-management tools.</li><li>Manage communication systems including call handling, email responses, booking systems, and CRM usage.</li><li>Oversee basic financial administration including invoicing, receipting, petty cash handling, and expense tracking.</li><li>Manage office inventory, stationery, software subscriptions, and client-facing materials.</li><li>Liaise with service providers, landlords, IT support, and suppliers to ensure smooth functioning of office facilities and resources.</li><li>Exercise autonomy in day-to-day office operational decisions.</li><li>Review and refine administrative procedures to support organisational growth and compliance.</li><li>Contribute to planning and operational improvements in consultation with management.</li></ul><hr>&nbsp; <h3>Qualification & experience</h3><h4 style="margin-left:0px;">Key Skills and Qualifications:</h4><ul><li style="margin-left:0px;">Bachelor, Diploma or Certificate in Business, Administration, or related field (or equivalent experience).</li><li style="margin-left:0px;">Demonstrated experience in office administration or office management, preferably within a professional services environment such as migration, legal, consulting, or accounting.</li><li style="margin-left:0px;">Proficiency in MS Office Suite and familiarity with CRM or case-management systems.</li><li style="margin-left:0px;">Excellent organisational and multitasking abilities with strong attention to detail.</li><li style="margin-left:0px;">Strong communication and client-service skills.</li><li style="margin-left:0px;">Ability to work independently, show initiative, and effectively coordinate a team.</li><li style="margin-left:0px;">Understanding of compliance, record-keeping, workflow systems, and operational policies.</li></ul><hr><h5 style="margin-left:0px;">Experience Required:</h5>At least 1 year of relevant experience in office administration or office management within a professional services environment.<hr><h5 style="margin-left:0px;">Salary:</h5>Competitive salary package: $77000 + superannuation, commensurate with experienceIf interested in above position, please apply at ozimmirecruitment@gmail.com&nbsp;&nbsp;

Full-Time Office Manager Required

EEVS SYDNEY PTY LTD t/a Expert Education and Visa Services, is a well-established education and visa consultancy firm. We are currently seeking a full-time Project Coordinator to join our team, with the role based in Sydney, NSW. This position is 38 hours per week, and the ideal candidate will have at least 1 year of relevant experience and hold a diploma in project management. A competitive salary of $77,000 to $80,000, plus superannuation, is on offer. <h3>Benefits</h3> <h3>Task & responsibilities</h3><ol><li>Design and Review Strategic Programmes Develop, review, and adapt contracts, programmes, and projects to meet strategic goals, ensuring alignment with organisational objectives and market-specific requirements, particularly in Brazilian and LATAM regions.</li><li>Respond to Enquiries and Resolve Problems Address and resolve enquiries and conflicts concerning contracts, programmes, and projects. Work with stakeholders from diverse linguistic and cultural backgrounds to ensure satisfaction and effective problem resolution.</li><li>Documentation Management and Compliance Oversight Oversee and maintain accurate records for all contracts, programmes, and projects. Manage compliance documents and ensure clear communication through multilingual documentation practices.</li><li>Coordinate with Multidisciplinary Teams Collaborate with project managers, contractors, and internal teams across various disciplines to ensure goals are met. Align project outcomes with organisational objectives and timelines.</li><li>Advise Senior Management Provide senior management with detailed reports and strategic advice on key decisions, incorporating data analysis and insights relevant to organisational and regional objectives.</li><li>Monitor Contractor Performance Supervise and evaluate contractor work, ensuring compliance with specifications and suggesting modifications to meet project and market requirements.</li><li>Data Collection and Reporting Collect and analyse data associated with organisational programmes and projects. Prepare reports that assess outcomes and provide actionable insights for continuous improvement.</li><li>Implement Project Management Methodologies Utilise project management tools, including Gantt charts, risk matrices, and performance dashboards. Adapt these methodologies to suit multilingual and multicultural project environments.</li><li>Prepare and Review Submissions and Reports Draft and evaluate comprehensive submissions and reports concerning project and programme activities, ensuring alignment with organisational strategies and stakeholder expectations.</li><li>Enhance Office Operations and Accommodations Support and arrange improvements to office operations, including accommodation reviews and workplace arrangements, to align with the needs of multicultural teams and project objectives.</li></ol> <h3>Qualification & experience</h3>REQUIREMENTS:&nbsp;Hold relevant qualifications and experience.&nbsp;APPLY:&nbsp;If you meet these criteria, please submit your application with a cover letter detailing your relevant experience and availability. Only shortlisted candidates will be contacted.

EEVS SYDNEY PTY LTD t/a Expert Education and Visa Services is seeking a full-time Project Coordinator to join our team.

Project Coordinator

We are currently seeking an experienced Office Manager to play a central role in maintaining and growing this values-driven environment, supporting both our team and the people we care for every day. If you thrive in a mission-driven environment and want to contribute to building not just a service, but a flourishing, supportive community, this is the right place for you.&nbsp;&nbsp;KEY RESPONSIBILITIES:&nbsp;<ul><li style="margin-left:0px;">&nbsp;Oversee and coordinate daily administrative operations to ensure efficient processes, smooth workflow, and alignment with Creative Community Care’s values and service standards.&nbsp;</li><li style="margin-left:0px;text-align:justify;">Maintain a welcoming, functional, and inclusive office environment that supports staff collaboration and positive client engagement.&nbsp;</li><li style="margin-left:0px;text-align:justify;">Manage office layout, facilities, and equipment, including furniture, supplies, IT tools, and coordinating timely repairs, replacements, or upgrades.&nbsp;</li><li style="margin-left:0px;text-align:justify;">Maintain and update administrative systems, including employee records, organisational policies, digital tools, and document management.&nbsp;</li><li style="margin-left:0px;text-align:justify;">Develop, monitor, and manage the office administration budget, covering utilities, lease, equipment, software subscriptions, recruitment advertising, business travel, events, and general office expenses.&nbsp;&nbsp;</li><li style="margin-left:0px;text-align:justify;">Prepare clear reports to support transparency and accountability.&nbsp;</li><li style="margin-left:0px;text-align:justify;">Negotiate and oversee contracts with building management, suppliers, and service providers, ensuring cost-effectiveness, quality, and compliance.&nbsp;</li><li style="margin-left:0px;text-align:justify;">Ensure compliance with NDIS requirements, workplace policies, WHS obligations, and organisational procedures, fostering a safe, ethical, and supportive working environment.&nbsp;</li><li style="margin-left:0px;text-align:justify;">Serve as the primary liaison with local authorities, vendors, and service providers on operational, compliance, and facility-related matters.&nbsp;</li><li style="margin-left:0px;text-align:justify;">Lead, coordinate, and support administrative and support staff, promoting teamwork, professional development, and an inclusive, respectful workplace culture.&nbsp;</li><li style="margin-left:0px;text-align:justify;">Support HR functions, including recruitment coordination, interview scheduling, onboarding, induction, and offboarding processes.&nbsp;</li><li style="margin-left:0px;text-align:justify;">Maintain strong and positive relationships with clients, families, support workers, and partner organisations, ensuring all interactions reflect Creative Community Care’s mission and values.&nbsp;</li></ul>&nbsp;REQUIRED QUALIFICATIONS AND EXPERIENCE:&nbsp;<ul><li style="margin-left:0px;">&nbsp;At least 1 year of experience in an Office Manager or similar administrative position.&nbsp;</li><li style="margin-left:0px;text-align:justify;">AQF Diploma or equivalent in Business Administration or a related field.&nbsp;</li><li style="margin-left:0px;text-align:justify;">Clear, confident communication skills and a strong sense of ownership over responsibilities.&nbsp;</li><li style="margin-left:0px;text-align:justify;">Demonstrated experience in managing budgets, office resources, procurement, and vendor contracts.&nbsp;</li><li style="margin-left:0px;text-align:justify;">Solid understanding of workplace compliance, occupational health and safety (OHS), and standard administrative procedures.&nbsp;</li></ul>&nbsp;NOTES:&nbsp;&nbsp;Available for face-to-face interview in Canley Heights, Sydney NSW 2166&nbsp;

We are currently seeking an experienced Office Manager to play a central role in maintaining, growing and supporting the team!

Position&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; :&nbsp; Office Manager&nbsp;ANSCO code&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; : &nbsp;512111Employer &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;:&nbsp; MD Fresh Pty Ltd&nbsp;ACN&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; :&nbsp; 664 972 614 &nbsp;ABN&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; : 12 664 972 614Job Location&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;: Homebush, NSW 2140Salary &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; :&nbsp; $85,000 plus superannuationHours per week&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; : 38 hoursCategory &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; :&nbsp; Full TimeTimings &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; :&nbsp; Monday - Friday between 9 am - 5 pm&nbsp;&nbsp;MD Fresh Pty Ltd is a leading supplier of wholesale and retail fresh and processed fruits and vegetables business based in Sydney, Australia. Established to provide high-quality produce to government institutions, private hospital groups, and large-scale commercial clients. MD Fresh has built a strong reputation for delivering safe, certified and high quality fresh and processed products.We are one of the preferred suppliers of fresh and processed produce for institutions and businesses across New South Wales, recognised for our commitment to quality, sustainability, and service excellence.We are currently seeking an Office Manager to undertake the following duties and responsibilities:Professional Duties and Responsibilities:&nbsp;<ol><li>Manage day-to-day office operations, ensuring efficient and smooth workflow across all departments.</li><li>Oversee office budgets and financial management, ensuring accuracy, transparency, and cost control.</li><li>Maintain comprehensive records of all financial transactions, including daily expenses, wage and contractor payments, and utility-related costs such as electricity, phone, advertising, laundry, and gas.</li><li>Plan, coordinate, and prioritise office services to support effective and economical operational performance.</li><li>Allocate workspaces and necessary equipment including computers, laptops, desks, chairs, and other logistics to staff members according to operational requirements.</li><li>Communicate professionally with external businesses and stakeholders through email, written correspondence, face-to-face meetings, telephone, and other communication tools.</li><li>Maintain accurate documentation for issuing compensations, reimbursements, or refunds to businesses and clients.</li><li>Train, mentor, and guide staff, ensuring employees receive appropriate training and that their performance is monitored and supported.</li><li>Assist in recruitment processes, evaluate staff performance, and make recommendations for promotions or improvements.</li><li>Serve as the first point of contact for staff grievances and complaints, ensuring all concerns are handled professionally and efficiently.</li><li>Monitor and supervise staff’s daily work and performance, ensuring tasks are completed to required service standards.</li><li>Liaise and collaborate with external businesses, suppliers, and service providers to maintain productive working relationships.</li><li>Oversee office hygiene, maintenance, and repairs, coordinating with relevant professionals to ensure a well-functioning workplace.</li><li>Develop, implement, and continuously review service standards, operational policies, and procedures to maintain organisational quality.</li><li>Ensure the effective maintenance of office equipment, furniture, and technology, and manage inventory of supplies and resources.</li><li>Prepare operational reports, summaries, and documentation to support management in decision-making and planning.</li><li>Identify opportunities for process improvements, recommending changes to enhance office efficiency and productivity.</li><li>Coordinate meetings, schedules, and office events, ensuring proper planning, documentation, and follow-up actions.</li><li>Ensure strict adherence to health, safety, and hygiene standards, and maintain compliance with all applicable regulations.</li><li>Comply with and enforce business service standards, internal policies, procedures, and government legislation relevant to office operations.</li></ol>&nbsp;Appropriate candidate must have the following skills, education and experience:Key Skills<ul style="list-style-type:disc;"><li>Excellent communication and interpersonal skills</li><li>Strong attention to detail with a focus on quality service standards</li><li>Positive and enthusiastic attitude, with a willingness to learn&nbsp;</li><li>Ability to train, monitor, assess and provide recommendations for developments</li></ul>Education &amp; QualificationsThe appropriate candidates must possess at least Advanced Diploma or Diploma level qualifications in Business/Accounting or three years of full time work experience may substitute for the formal qualifications.Experience: A minimum of one year of full-time relevant work experienceRemuneration: The full-time position offers an annual salary of $85,000 plus superannuationPlease include the following in your cover letter or email:<ul style="list-style-type:disc;"><li>Educational background (Australian or overseas)</li><li>Relevant work experiences</li><li>Residency status (Australian Citizen, Permanent Resident, or Temporary Resident)</li><li>English Language Test scores (IELTS/PTE etc.), if you are a temporary resident or applying from overseas</li></ul>Employment Conditions: Employment entitlements will align with the National Employment Standards and relevant Fair Work instruments, as stipulated by the Australian Government.Application Instructions:&nbsp;Please send your resume and cover letter to: careers@mdfresh.com.auNote: Australian citizens and permanent residents are preferred. Temporary residents who meet the eligibility criteria are also encouraged to apply.&nbsp;

We are currently seeking an Office Manager urgently

Contract Administrators prepare, interpret, maintain, review and negotiate variations to contracts on behalf of organisations. In this role, you will manage and oversee all aspects of contract administration, ensuring compliance, accuracy, and timely execution. You will work closely with project managers, architects, engineering professionals, and senior management to support successful project delivery. <h3>Benefits</h3><ul><li>Competitive salary</li><li>Opportunities for growth</li><li>Work with a dynamic team</li><li>Professional development opportunities</li><li>Supportive work environment</li></ul> <h3>Task & responsibilities</h3>Develops, reviews, and negotiates variations to contracts, programs, projects, and services.Responds to inquiries and resolves problems concerning contracts, programs, projects, services provided, and persons affected.Manages paperwork associated with contracts, programs, projects, and services provided.Works collaboratively with project managers, architects, engineering professionals, owners, and others to ensure project goals are met.Advises senior management on matters requiring attention and implements their decisions.Prepare, review, and manage contracts for projects and suppliers.Maintain accurate records of agreements, variations, and correspondence.Support invoicing and payment processes in line with contract terms.Identify and mitigate contractual risks and escalate issues when necessary. <h3>Qualification & experience</h3>Relevant qualification at the level of a Diploma or higher, OR at least 3 years of relevant work experienceProven experience as a Contract Administrator or similar role.Excellent attention to detail and organizational skills.Proficient in MS Office and contract management software.Strong communication and negotiation skills.Ability to work independently and as part of a team.Ability to follow compliance, WHS and administrative procedures.English language proficiency.

Pigmentum French polishers Pty Ltd is seeking an experienced Contract Administrator to join our team.

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16 available jobs

Office Manager

Contract Administrator

Warehouse Administrator

Information and Organisation Professional Nec

Office Manager

Full-Time Office Manager Required

Project Coordinator

Office Manager

Office Manager

Contract Administrator