Job AdPosition: Procedures Analyst &nbsp;(2 positions available)Company Helios Advisory Pty LtdLocation Brisbane, QLDAbout the Role:The Procedures Analyst plays a critical role in analysing operational workflows, improving efficiency, strengthening compliance frameworks, and supporting continuous improvement initiatives across our corporate and personal insolvency engagements.&nbsp;Responsibilities:<ul><li>Analyse end-to-end workflows for corporate insolvency, small business restructuring, voluntary administrations, liquidations and bankruptcies to identify delays, duplication, inefficiencies and rework</li><li>Consult with principals, managers and analysts to understand how matters are opened, administered and closed</li><li>Observe day-to-day practices in case administration and stakeholder communication</li><li>Map, document and update processes for statutory reporting (ASIC/AFSA), creditor communication, trust account handling, receipts and payments, and file control</li><li>Prepare workflow charts, checklists and procedure documentation</li><li>Conduct work-studies of administrative and clerical procedures including lodgement steps, approval chains, and data-entry processes in practice-management systems</li><li>Design and recommend improved procedures, workflows, task allocations and templates to reduce turnaround times, improve accuracy and strengthen compliance</li><li>Work with the Managing Principal and team leaders to implement approved procedural changes</li><li>Update matter-opening and closing procedures and support rollout of new SOPs and document packs</li><li>Prepare, maintain and periodically update procedure manuals, workflow guides and training materials aligned with legislation, industry standards and internal policies</li><li>Conduct periodic file and process reviews to monitor compliance and identify inconsistencies</li><li>Analyse data such as turnaround times, WIP vs budget, statutory deadline performance and rework rates to identify systemic issues and opportunities for improvement</li><li>Support internal change initiatives by explaining new procedures, training staff and gathering feedback for continuous improvement</li><li>Collaborate with teams to streamline workflows</li></ul>Qualifications:<ul><li>Bachelor's degree in Business or related field</li><li>Proven 01 year full-time experience in process improvement or related field</li><li>Strong analytical and problem-solving skills</li><li>High attention to detail and strong documentation capability</li><li>Excellent communication, stakeholder engagement skills and teamwork abilities</li><li>Ability to work independently and collaboratively</li></ul>Benefits<ul><li>Competitive salary</li><li>Professional development opportunities</li></ul>&nbsp;

Administration & Office Support

Annual

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Procedures Analyst needed for Helios Advisory Pty Ltd in Australia

Procedures Analyst

Full time

We are seeking a highly organized and solutions-driven Support Services Manager to join our team and ensure the smooth coordination of all office functions that keep our teams operating at peak performance. As the Support Services Manager, you will oversee the administrative heartbeat of Excel Connections. You will manage the day-to-day operations of the office, support engineering project teams, and ensure our administrative, compliance and resource-management systems run seamlessly. This role ensures the coordination and administration of support services across multiple departments while driving continuous improvement in office processes and project delivery.Right to WorkThe above position is open only to applicants who have a current right to work in Australia. Applicants who do not have a current right to work In Australia will unfortunately not be considered and are respectfully asked not to apply.Our Commitment to Diversity and InclusionAt Excel Connections, we are committed to fostering diversity, inclusion, and equity. While our journey is ongoing, our shared goal is to create an environment where every individual is respected and valued. We are a community that recognizes the strength of diversity.&nbsp;Learn More:Manager | melissa@excelconnections.com.au <h3>Benefits</h3><ul style="list-style-type:circle;"><li>Be at the centre of our internal operations, supporting teams that build Australia’s next-generation infrastructure.</li><li>Work closely with senior leaders across technical, projects, operations and finance.</li><li>Become part of a collaborative environment that values efficiency, innovation, and continuous improvement.</li></ul> <h3>Task & responsibilities</h3><ul style="list-style-type:disc;"><li>Lead the planning, delivery, and continuous improvement of office support services.</li><li>Establish service priorities and maintain high standards across all administrative functions.</li><li>Allocate office resources, including staffing, workspace, equipment and supplies.</li><li>Assign tasks, monitor performance, and support administrative staff to meet deadlines.</li><li>Maintain accurate office records, documentation, and accounts.</li><li>Liaise with internal technical, project, and operational teams to coordinate workflow and resolve issues efficiently.</li><li>Oversee the procurement and maintenance of office equipment, stock levels, and supplies.</li><li>Ensure full compliance with Work Health &amp; Safety regulations and relevant legislation.</li><li>Implement and uphold company procedures, office policies, and administrative systems.</li><li>Coordinate personnel-related functions such as recruitment support, onboarding, training, performance reviews, payroll preparation, and general staff supervision.</li><li>Manage workspace organization, office safety, and day-to-day operational issues to support business continuity.</li></ul> <h3>Qualification & experience</h3>Tertiary qualifications in business management or similarProficient in office administration systems and MS Office SuiteExperience working in engineering projects environment (preferred)Knowledge of WHS standards, office procedures, and organizational policies

Become the driving force that keeps our engineering, operations and administration departments running smoothly!

Support Services Manager

<ul><li>Adelaide, SA</li><li>$77,000 – $80,000 base + superannuation</li><li>Full-time (38 hrs/week), on-site</li></ul>Role overviewRun the day-to-day operations of our Adelaide office and keep inspectors, clients and suppliers organised and informed.Key responsibilities<ul><li>Coordinate phones, inbox and job intake; schedule inspectors and plan routes for client sites.</li><li>Prepare and issue inspection reports/certificates; maintain document control and audit-ready filing.</li><li>Keep registers current (clients, assets, calibration, vehicles, PPE) and arrange services/renewals.</li><li>Raise POs and invoices; reconcile jobs; support payroll/expenses (QuickBooks); follow up aged debt.</li><li>Arrange contractor/site access paperwork and client portal uploads; maintain WHS admin and incident logs.</li><li>Assist with quotes/tenders (scope, rates, insurances/licences) and maintain template libraries.</li><li>Oversee office supplies, equipment and simple IT setups for new starters; liaise with inspectors and clients.</li></ul>Skills &amp; experience<ul><li>At least 1 year in office management or senior admin (technical services/engineering/construction/compliance ideal).</li><li>Strong scheduling/coordination and clear, professional communication.</li><li>Confident with business systems (QuickBooks, Microsoft 365/Excel, document control).</li><li>High attention to detail and comfort handling confidential/compliance data.</li><li>Minimum requirement is a Bachelor's degree. A postgraduate degree is highly desirable in Business/Admin.</li></ul>How to applyEmail your CV and a short cover letter addressing “Skills &amp; experience” to admin@pvinspections.com.au with the subject Office Manager — PVI.Eligibility&nbsp;Open to candidates with full Australian work rights. If suitable local applicants are not available, employer sponsorship may be considered in line with Australian immigration requirements. Ad is in English and run in Australia, stating duties, skills/experience, salary, location and work type to meet labour market testing requirements.

Run the day-to-day operations of our Adelaide office and keep inspectors, clients and suppliers organised and informed.

Office Manager

The Office Manager will be responsible for coordinating and delivering office services to ensure smooth day-to-day operations, efficient resource allocation, and compliance with organisational procedures. The role requires strong administrative leadership and the ability to liaise effectively with internal teams and external stakeholders. <h3>Benefits</h3> <h3>Task & responsibilities</h3><ul><li>Assist with planning, reviewing and maintaining office service standards, procedures and operational priorities.</li><li>Allocate office resources, including service providers, workspace, equipment and workflow needs.</li><li>Supervise administrative service providers, consultants, and staff, assign daily duties, and monitor performance to maintain productivity.</li><li>Maintain office records, internal accounts, documentation and general administrative systems.</li><li>Liaise with accountants, consultants and other professionals to coordinate work activities and resolve operational issues.</li><li>Ensure office equipment, supplies, and systems are maintained and available for use.</li><li>Monitor compliance with workplace health and safety requirements.</li><li>Ensure all office practices comply with relevant legislation, company policies and governance procedures.</li><li>Coordinate HR-related duties, including expansion plan, recruitment, onboarding, training, performance management, payroll support and staff scheduling.</li><li>Coordinate the new business division, which will offer office management and HR services to our current and new clients.&nbsp;</li></ul> <h3>Qualification & experience</h3><ul><li>Previous 1 year experience in office management, administrative coordination or business operations.</li><li>Strong organisational and time-management skills.</li><li>Ability to supervise staff and coordinate office workflows.</li><li>Excellent interpersonal skills.</li><li>Ability to work with professionals and clients from different cultural backgrounds.</li><li>Understanding of WHS obligations and office compliance requirements.</li><li>Fluency in Portuguese and Spanish is essential.</li><li>Experience in a professional services or accounting environment is desirable but not mandatory.</li></ul>

As part of our growth strategy, we are seeking a full-time Office Manager who is fluent in Portuguese and Spanish to support our operation and clients

Company DetailsEntity Name: Azure Dental Pty LtdLocation: 4/861 Beaufort St, Inglewood WA 6052Position: Contract AdministratorSalary: $ 75000 to $85000 Per Annum&nbsp;Job Description:Azure Dental is seeking a dedicated and organised Contract Administrator to support the smooth operation of the practice. The role suits someone who is patient-focused, detail-oriented, and able to work closely in medical setting. Previous experience in a similar administrative or healthcare setting is required, along with the ability to manage information accurately and professionally in a busy environment.&nbsp; <h3>Benefits</h3><ul><li>Competitive salary.</li><li>Career growth opportunities in management or specialization.</li><li>Roles in diverse industries like construction and corporate sectors.</li><li>Flexible work arrangements and stable hours.</li><li>Skill development in contract law, negotiation, and project management.</li></ul> <h3>Task & responsibilities</h3><ul><li>Draft, review, and negotiate contracts.</li><li>Monitor budgets, costs, and compliance.</li><li>Manage risks and resolve contractual disputes.</li><li>Liaise with stakeholders and ensure obligations are met.</li><li>Maintain records and generate performance reports.</li><li>Advising senior management on matters requiring attention and implementing their decisions</li><li>Preparing and reviewing submissions and reports concerning the organisation's activities</li></ul>&nbsp; <h3>Qualification & experience</h3><ul><li>Minimum AQF Associate Degree, Advanced Diploma or Diploma in related field.</li><li>Minimum 1 year of experience in contract administration or relevant field.</li></ul>

Contract Administrator wanted – manage contracts efficiently and support successful project delivery.

Contract Administrator

Tasks and Responsibilities:<ul><li style="margin-left:0cm;">Responding to inquiries and resolving problems concerning contracts, programs, projects, services provided, and persons affected</li><li style="margin-left:0cm;">Managing paperwork associated with contracts, programs, projects and services provided</li><li style="margin-left:0cm;">Working with Project Managers, Architects, Engineering Professionals, owners and others to ensure that goals are met</li><li style="margin-left:0cm;">Overseeing work by contractors and reporting on variations to work orders</li><li style="margin-left:0cm;">Advising senior management on matters requiring attention and implementing their decisions</li><li style="margin-left:0cm;">Overseeing work by contractors and reporting on variations to work orders</li><li style="margin-left:0cm;">Preparing and reviewing submissions and reports concerning the organisation's activities.</li><li style="margin-left:0cm;">Collecting and analysing data associated with projects undertaken, and reporting on project outcomes.</li><li style="margin-left:0cm;">Reviewing and arranging new office accommodation</li></ul>Qualifications and Experience:<ul style="list-style-type:disc;"><li>An AQF Associate Degree, Advanced Diploma or Diploma (Skill level 2)</li><li>Proven experience as a Project Coordinator in the joinery or related construction industry&nbsp;</li><li>Exceptional communication and interpersonal skills</li><li>Proficiency in project management software and tools&nbsp;</li></ul>

Join a highly motivated and talented team as a program/project administrator

Program/Project Administrator

Position: Office ManagerLocation: Cheltenham, VIC 3192Salary: $75,000 to $80,000 per annum plus superannuationEmployment Type: Full-time, PermanentCompany: Prana ChaiEfficient Recruitment Services Pty LTD on behalf of&nbsp;Prana Chai.&nbsp;About the Role:We are seeking an experienced and proactive Office Manager to oversee and manage the day-to-day administrative functions of our Cheltenham office. The successful candidate will play a key role in ensuring smooth office operations, coordinating staff, managing resources, and maintaining efficient administrative systems. <h3>Benefits</h3> <h3>Task & responsibilities</h3>Key Responsibilities:• Oversee day to day office operations by reviewing current processes, identifying areas for improvement, and helping set service standards for the team• Coordinate HR related functions including staff onboarding, scheduling, training support, performance monitoring, and general supervision• Manage the allocation of office resources, including workspace arrangements, equipment, and administrative tools needed for efficient operations• Maintain accurate office records, financial documentation, and administrative databases to support reporting and compliance• Ensure the workplace remains safe and compliant with WHS requirements, while also ensuring staff follow organisational policies and legislative guidelines• Monitor staff workflow by assigning tasks, offering guidance, and ensuring targets and timelines are met• Liaise regularly with internal teams and external professionals to support business activities and assist in resolving operational issues• Oversee office supplies and assets by arranging maintenance, repairs, and stock replenishment as needed• Support the implementation of organisational policies to ensure office functions meet regulatory and business expectations <h3>Qualification & experience</h3>Skills and Experience:• Qualification in Business Administration or a related field• Minimum of 1 year of relevant experience as an Office Manager (experience in Australia preferred)• Strong leadership, communication, and organisational skills• Excellent problem-solving ability and attention to detail• Proficiency in office software and administrative systems

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Prana Chai is a Melbourne-based business seeking an experienced and proactive Office Manager to oversee and manage administrative functions.

OFFICE MANAGER &nbsp;required by ACE Education Consultants Pty Ltd, Perth WA. Key Skills &amp; Experience:Have excellent people management and leadership skillsProficient in the use of computers including Microsoft Office suite<ul><li>Strong written and verbal communication skills</li><li>Ability to manage and priorities tasks</li><li>Pro active and detail oriented approach</li><li>Strong organisational and time management skills</li><li>Supervise administrative staff and support other departments as needed</li></ul>Proven experience as an Office Manager, Administrator, or similar role.Strong organisational and multitasking skills with attention to detail.Excellent communication and interpersonal abilities.The skill level required is a Diploma or higher qualification or at least three (3) years of relevant experience may substitute for the formal qualifications. An additional two (2) years of relevant work experience is required once the skill level has been met.&nbsp;

Ace Education Pty Ltd is seeking experienced and motivated Office Manager's to join our Agency

Reporting to the Director, you will be responsible for managing the full lifecycle of contracts with clients, suppliers and service partners.&nbsp;This is a full-time, on-site role based in Reservoir, VIC 3073 <h3>Benefits</h3><ul><li style="text-align:justify;">Full-time, stable role in a growing specialist business</li><li style="text-align:justify;">Exposure to a mix of commercial, technical and service-based contracts</li><li style="text-align:justify;">Supportive, close-knit team environment</li><li style="text-align:justify;">Opportunities for growth as the business expands</li><li style="text-align:justify;">Salary: $77,000 - $100,000 plus superannuation&nbsp;</li></ul> <h3>Task & responsibilities</h3><ul style="list-style-type:disc;"><li style="text-align:justify;">Prepare, review and maintain sales agreements, service contracts, installation/work orders and supplier agreements relating to the supply, servicing and maintenance of digital garment-printing equipment.</li><li style="text-align:justify;">Interpret contract terms and ensure all service-level obligations, warranty conditions, installation requirements and training commitments are clearly understood, scheduled and completed.</li><li style="text-align:justify;">Maintain accurate contract registers, job documentation, warranty information, supplier terms and client correspondence, including renewals, amendments and variations.</li><li style="text-align:justify;">Liaise closely with Sales, Technical Support, Installations, Repairs and Logistics teams to ensure all contractual deliverables (equipment delivery, installation timelines, training sessions, remote support, maintenance visits etc.) align with client agreements.</li><li style="text-align:justify;">Coordinate contract timelines, including renewals, equipment warranty expiries, service-agreement milestones and project deadlines, and prepare regular status reports for management.</li><li style="text-align:justify;">Assist in resolving contract-related enquiries from clients and suppliers, including clarifications, variation requests, technical obligations, delays or issues arising during equipment installation or servicing.</li><li style="text-align:justify;">Contribute to improving contract templates, job sheets, service-agreement documentation and internal processes to streamline client onboarding and post-sale service workflows.</li><li style="text-align:justify;">Ensure all contracts, quotes and agreements comply with company policies, manufacturer guidelines, warranty requirements, commercial obligations and relevant Australian standards.</li></ul> <h3>Qualification & experience</h3>To be successful in this role, you will ideally have:<ul><li style="text-align:justify;">Qualification in Business, Commerce or a related field or strong relevant experience in contract administration</li><li style="text-align:justify;">1–3+ years’ experience in contract administration, commercial administration or similar role</li><li style="text-align:justify;">Strong understanding of service agreements or supply/maintenance contracts</li><li style="text-align:justify;">Excellent attention to detail and organisational skills, with the ability to manage multiple contracts at once</li><li style="text-align:justify;">Strong written and verbal communication skills and confidence liaising with stakeholders at different levels</li><li style="text-align:justify;">Proactive and solutions-focused approach, with the ability to work both independently and as part of a small team</li><li style="text-align:justify;">Previous experience in equipment supply, customer relations will be highly regarded (but not essential)</li></ul>

As we grow our operations and partnerships, we’re looking to bring on an experienced Contract Administrator to manage and oversee our contracts.

We currently have an opportunity for an experienced Business Manager to join our team at Collgar Renewables. This Perth CBD based role is accountable for ensuring the effective management of administrative business operations and working collaboratively with key stakeholders to achieve organisational objectives. The role leads the Administration team, responsible for office management, executive support, governance activities, systems, and events management&nbsp;as key member of the Collgar team.&nbsp; <h3>Benefits</h3>Competitive salaryOpportunities for personal and professional development and career growth <h3>Task & responsibilities</h3>Key Responsibilities<ul style="list-style-type:disc;"><li style="text-align:justify;">Effectively lead the administration team and management of all office operations activities.</li><li style="text-align:justify;">Design and implement office processes, policies and systems, including support for system implementations such as Business Central and HRIS.&nbsp;</li><li style="text-align:justify;">Manage office-based health and safety compliance and activities alongside the COO, including ergonomic assessments, fire safety, first aiders, reporting and WHS Committee.</li><li style="text-align:justify;">Provide high-level administrative and executive support to the CEO, Board members and SLT as required in connection with office and governance operations.</li><li style="text-align:justify;">Manage all office facilities and tenancy matters, encompassing cleaning and maintenance, security, parking, office layout, lease agreements, and contractor management.</li><li style="text-align:justify;">Ensure adequate stocks, tracking and budgeting of office supplies, IT and equipment.</li><li style="text-align:justify;">Provide IT support and meeting/presentation set-up, resolving issues promptly and proactively.</li><li style="text-align:justify;">Coordinate, budget and book all travel and accommodation, and management of travel policies.</li><li style="text-align:justify;">Events management for all team activities, from idea origination to implementation.</li><li style="text-align:justify;">Manage the administration and coordination of board, committee and governance activities.</li><li style="text-align:justify;">Support HR with onboarding and offboarding activities, ensuring hardware and software, systems access, workspace, and induction programs are in place.</li><li style="text-align:justify;">Effectively line manage the Administration Coordinator.</li></ul> <h3>Qualification & experience</h3>To be considered for this role you will have:<ul style="list-style-type:disc;"><li style="text-align:justify;">Formal qualification in business administration, or relevant experience.&nbsp;</li><li style="text-align:justify;">Previous experience in a similar role, responsible for leading office administration and management activities as part of a small corporate team.&nbsp;</li><li style="text-align:justify;">Exposure to the construction and/or renewables industry in a high change and fast paced environment.</li><li style="text-align:justify;">Strong understanding of workplace health and safety compliance and activities.</li><li style="text-align:justify;">Exceptional MS Office, IT and systems skills, ideally Business Central, Promaster, Diligent, and CGR.</li><li style="text-align:justify;">Strong coordination and administrative skills, with exceptional attention to detail.</li><li style="text-align:justify;">Exceptional time management skills with the ability to manage tight deadlines and changing priorities.</li><li style="text-align:justify;">Advanced communication and interpersonal skills, able to enhance team engagement.</li><li style="text-align:justify;">Self-motivated and proactive, able to take ownership for role responsibilities with minimal oversight.</li></ul>

Lead office operations at Collgar Renewables as Business Manager, delivering governance, systems, events and strong executive support.

Business Manager

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18 available jobs

Procedures Analyst

Support Services Manager

Office Manager

Office Manager

Contract Administrator

Program/Project Administrator

Office Manager

Office Manager

Contract Administrator

Business Manager