The Warehouse Administrator is responsible for ensuring the efficient operation of the warehouse through effective inventory management, documentation, and coordination of logistics. This role involves overseeing daily administrative tasks, maintaining accurate records, and supporting the warehouse team in achieving operational goals.&nbsp;DUTIES &amp; RESPONSIBILITIES• Analysing orders and gathering information for production plans• Confirming completion of orders and compliance with details specified, signing tally sheets and attaching to checked items• Ordered products from inventory and delivering them to manufacturing divisions and other businesses• Receiving and checking purchase requests against inventory records and stock on hand• Establishing and coordinating the operating procedures for receiving, handling, storing, and shipping goods• Checking on inventory and scheduling deliveries• Ensuring containers are filled, examining them, and recording quantities• Investigating and identifying supply sources and preparing and processing purchase orders• Updating inventory and stock location records, counting arriving stock, and comparing it with requisitions&nbsp;QUALIFICATIONS &amp; REQUIREMENTS● AQF Certificate II or III (ANZSCO Skill Level 4) is required.● 1-2 years of experience in warehouse administration or logistics.● Proficiency in Microsoft Office Suite and warehouse management software.● Strong organizational skills and attention to detail.● Excellent communication and interpersonal skills.● Ability to work in a fast-paced environment and handle multiple tasks simultaneously.&nbsp;WORKING HOURSFull-time position, 38 hours per week.&nbsp;BENEFITS&nbsp;● Competitive salary based on experience, along with 11.5% superannuation.&nbsp;● Opportunities for career advancement and professional development.&nbsp;● Paid time off and holidays.&nbsp;● Flexible work schedule.

Administration & Office Support

Annual

The Warehouse Administrator ensures warehouse efficiency through inventory management, documentation, and logistics coordination.

Warehouse Administrator

Full time

We are seeking a highly organised and proactive Office Manager to oversee the smooth and efficient operation of our head office. This is an excellent opportunity to join a growing leader in waste management and environmental services, supporting sustainable practices that contribute to a cleaner and safer community. <h3>Benefits</h3><ul><li>Competitive salary with potential for performance-based incentives.&nbsp;</li><li>Join a growing company in the essential waste management sector.</li><li>Supportive and collaborative work culture.</li><li>Opportunities for career growth and professional development.</li></ul> <h3>Task & responsibilities</h3><ul><li>Manage and oversee daily office operations, ensuring efficient workflow and compliance with company policies.</li><li>Coordinate administrative support across teams, including scheduling, correspondence, and record management.</li><li>Supervise and support office staff, fostering a positive and productive workplace.</li><li>Oversee financial administration, including accounts payable/receivable, invoicing, and expense management.</li><li>Manage procurement of office supplies, equipment, and service contracts.</li><li>Assist senior management with reporting, presentations, and project coordination.</li><li>Ensure compliance with WHS, HR, and regulatory requirements within the office environment.</li><li>Implement process improvements to enhance efficiency and service delivery.</li></ul> <h3>Qualification & experience</h3><ul><li>Bachelor’s degree in Business Administration, Management, or a related field (or equivalent experience).</li><li>Minimum of 3–5 years of office management or senior administrative experience.</li><li>Strong leadership and people management skills.</li><li>Excellent organisational and multitasking abilities with keen attention to detail.</li><li>Proficiency in MS Office suite and office management software.</li><li>Knowledge of HR processes, workplace compliance, and office financial procedures.</li><li>Strong interpersonal and communication skills with the ability to manage stakeholders effectively.</li></ul>

Join us as an Office Manager and keep our workplace running smoothly while supporting a dynamic, collaborative team.

Office Manager

My Australian Career (MYAC) is your trusted partner in unlocking exciting career opportunities in Australia. Backed by expert teams in recruitment and migration, we help skilled professionals and employers connect effortlessly.482 Sponsorships Available – Start Your Australian Journey Today!Our Client in Narre Warren requires the services of an experienced Contract Administrator.Position Overview:The Contract Administrator will be responsible for managing, reviewing, and coordinating contracts to ensure compliance, efficiency, and successful project delivery. This includes overseeing contract documentation, assessing and negotiating variations, liaising with stakeholders, monitoring contractor performance, and supporting senior management in decision-making. <h3>Benefits</h3><ul><li>Competitive salary and opportunities for performance-based bonuses.</li><li>Career development and growth opportunities.</li><li>Access to health and wellness benefits.</li><li>Employee discounts on meals and company products/services (if applicable).</li><li>Flexible working hours and a supportive work environment.</li><li>Paid time off and sick leave.</li><li>Work in a collaborative and dynamic team.</li><li>Opportunity to demonstrate your contract management and project coordination skills.</li></ul> <h3>Task & responsibilities</h3><ul><li>Contract Management</li></ul>&nbsp;Prepare, review, and manage service contracts with insurance companies, fleet clients, suppliers, and private customers, ensuring terms, repair scopes, and deliverables are clearly outlined and agreed upon.<ul><li>Variation Handling</li></ul>&nbsp;Assess and process variations to work orders or contracts — including additional repair work identified during strip and assess, changes to quoted parts or labour, and pricing adjustments — ensuring all variations are documented and approved by relevant stakeholders.<ul><li>Compliance Monitoring</li></ul>&nbsp;Ensure all contractual arrangements comply with applicable industry regulations (e.g. MTA, VACC standards), insurer requirements, and internal workshop policies relating to quality, safety, and environmental practices.<ul><li>Client and Insurer Liaison</li></ul>&nbsp;Act as the central point of contact for insurance assessors, fleet managers, and customers on contract-related matters. Respond to queries, resolve disputes, and ensure a high level of service communication throughout the repair process.<ul><li>Stakeholder Collaboration</li></ul>&nbsp;Work closely with estimators, panel beaters, spray painters, parts suppliers, and workshop supervisors to ensure repairs are delivered according to contractual obligations, within agreed timeframes, and to the required standard.<ul><li>Reporting</li></ul>&nbsp;Generate and maintain reports on job status, contract performance, repair turnaround times, and insurer KPIs for review by management. Identify areas for process improvement or operational efficiency.<ul><li>Documentation and Record-Keeping</li></ul>&nbsp;Maintain comprehensive records of service contracts, work authorisations, insurer correspondence, repair schedules, variations, and approvals to support audit readiness and dispute resolution.<ul><li>Performance and Data Analysis</li></ul>&nbsp;Collect and analyse data related to contract performance, repair cycle times, customer satisfaction, and insurer benchmarks to support decision-making and continuous improvement.<ul><li>Support to Senior Management</li></ul>&nbsp;Provide insights and recommendations to management on contract risks, negotiation opportunities, or policy updates. Assist in implementing strategic business decisions across contract and workshop operations.<ul><li>Administrative Support</li></ul>&nbsp;Assist with general administration of workshop and office operations, including coordination of vehicle bookings, parts logistics, customer communications, and workshop scheduling when required. <h3>Qualification & experience</h3><ul><li>Diploma or degree in Business Administration, Project Management, Law, or a related field; equivalent relevant work experience will also be considered.</li><li>Proven experience in contract administration or management, preferably in commercial cleaning, facilities management, or service-based industries.</li><li>Familiarity with Australian contract standards, compliance requirements, and workplace legislation.</li><li>Strong understanding of service delivery agreements, variations, and client management.</li><li>Experience in reporting, record-keeping, and stakeholder liaison.</li><li>Proficiency in Microsoft Office and/or contract management software.</li><li>Excellent communication, negotiation, and organisational skills.</li><li>Ability to analyse data and provide actionable insights to management.</li></ul>

Join our team and grow your career as a Contract Administrator!

Contract Administrator

The Office Manager will oversee the general administrative functions of our office, ensuring smooth daily operations. This role involves managing office supplies, coordinating with vendors, overseeing administrative staff, and implementing office policies and procedures to maximize efficiency.&nbsp;&nbsp; <h3>Benefits</h3><h6>Benefits</h6><ul style="list-style-type:disc;"><li>Competitive salary and benefits package.</li><li>Opportunities for professional development and career advancement.</li><li>A supportive and dynamic work environment.</li></ul> <h3>Task & responsibilities</h3><h6>Task &amp; Responsibilities</h6><ul style="list-style-type:disc;"><li>Oversee daily office operations and provide administrative support to ensure efficiency.</li><li>Manage office supplies inventory and place orders as necessary.</li><li>Coordinate with IT, HR, and Finance departments to ensure operational coherence.</li><li>Organize, schedule, and promote office events, including meetings, conferences, interviews, orientations, and training sessions.</li><li>Implement and monitor office policies and procedures.</li><li>Handle customer inquiries and complaints and provide customer service support.</li><li>Manage office budget and expenses.</li><li>Ensure compliance with all regulatory, environmental, and health and safety standards.</li></ul> <h3>Qualification & experience</h3><h6>Qualification &amp; Experience</h6><ul style="list-style-type:disc;"><li>Proven experience as an Office Manager or Administrative Assistant for a minimum of 1–2 years.</li><li>Strong organizational and time management skills.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in Microsoft Office Suite and experience with administrative software.</li><li>Ability to handle multiple tasks in a fast-paced environment.</li><li>Diploma or degree in Business Administration or relevant field preferred.</li></ul>

Ready to lead and organise? Join Smart Bookkeepers as an Office Manager—great culture, growth opportunities, and a valued leadership role await!!

We are looking for a detail-oriented and experienced Contract Administrator to manage all contract-related tasks in our organization. This full-time position requires someone with strong skills in contract negotiation, compliance, and managing contracts from start to finish. The ideal candidate will help improve our operations and reduce risks in all business agreements within a fast-paced retail environment. <h3>Benefits</h3><ul><li>Competitive salary with performance-based bonuses</li><li>Opportunities for career growth and professional development</li><li>Employee discounts and company-wide incentive programs</li><li>On-site allowances, (where applicable)</li><li>Flexible working options and paid leave benefits</li><li>Ongoing training and professional growth programs&nbsp;</li><li>A supportive, inclusive, and team-oriented work culture&nbsp;</li></ul> <h3>Task & responsibilities</h3>·&nbsp;Draft, prepare, and maintain contracts and contract variations in line with company policies and legal requirements.·&nbsp;Review and interpret contract terms, ensuring compliance with applicable laws, regulations, and organisational standards.·&nbsp;Negotiate contract terms, variations, and amendments with clients, suppliers, and other stakeholders to achieve favourable outcomes.·&nbsp;Monitor contract performance, obligations, and deliverables, proactively identifying risks or potential disputes.·&nbsp;Provide guidance and advice to internal teams on contractual rights, obligations, and risk management.·&nbsp;Maintain accurate contract records, documentation, and variation registers.·&nbsp;Collaborate with project managers, legal advisors, and procurement teams to ensure effective contract administration.·&nbsp;Support dispute resolution and claims management processes when required.·&nbsp;Ensure all contract activities are aligned with organizational objectives and compliance frameworks. <h3>Qualification & experience</h3><ul><li>Previous experience as a Contract Administrator, Contracts Officer, or a similar role handling contract negotiation and management</li><li>Good understanding of commercial law, procurement procedures, and compliance requirements</li><li>Skilled in using contract management software, document control tools, and Microsoft Office</li><li>Strong skills in negotiation, communication, and solving problems</li><li>High attention to detail and able to manage several contracts at the same time</li><li>Experience in industries like retail, construction, or logistics is a strong advantage</li><li>Able to understand complex legal and financial terms and explain them clearly to others</li><li>Relevant qualifications in Business and project Management are preferred.</li></ul>

We are looking for a detail-oriented and experienced Contract Administrator to manage all contract-related tasks in our organization.

K&amp;S Mobile Windscreen Service is a locally owned and operated business providing high-quality mobile windscreen repairs and replacements across Karratha and surrounding regions, including mine sites and remote WA communities. We specialise in windscreen replacement, ADAS camera calibration, side and machinery glass replacement, and chip repairs. With a strong reputation for safety, reliability, and customer service, we are seeking an experienced Accounting Clerk to support the financial operations of our growing business. <h3>Benefits</h3> <h3>Task & responsibilities</h3>&nbsp;<ul><li>Process and reconcile accounts payable and receivable, including supplier invoices for windscreen glass, adhesives, and calibration equipment.</li><li>Prepare and review bank reconciliations to ensure accurate financial reporting.</li><li>Allocate expenses to relevant cost centres (e.g., mobile service jobs, mine site repairs, ADAS calibration) for tracking profitability.</li><li>Maintain and update financial records for purchases, job costs, inventory, and wages.</li><li>Summarise costs and prepare reports on budgets, variances, and profit/loss calculations.</li><li>Monitor customer accounts and follow up on overdue payments.</li><li>Assist in preparing documentation for audits and compliance with financial regulations.</li><li>Liaise with suppliers, clients, and internal staff to resolve account queries promptly.</li></ul> <h3>Qualification & experience</h3>&nbsp;<ul><li>Certificate III in Business/Accounts Administration or equivalent qualification.</li><li>At least 1 year of relevant work experience (experience may substitute for formal qualifications).</li><li>Proficiency with accounting software (e.g., Xero, MYOB, QuickBooks) and MS Excel.</li><li>Strong numerical and analytical skills, with attention to detail.</li><li>Good communication and organisational skills, with ability to work independently in a small business environment.</li></ul>

Join K&S Mobile Windscreens in Karratha as an Accounting Clerk! $80–100K + super, great team, and real career growth in a trusted local business.

Accounting Clerk

The RoleThe Contract Administrator will be responsible for preparing, reviewing, and managing all commercial contracts between 2K Embroidery, its clients, and suppliers.The role ensures that every supply and service agreement - covering raw materials, embroidery services, logistics, and customer orders - is properly documented, monitored, and executed to protect the company’s interests and maintain smooth business operations. This position requires strong analytical, negotiation, and communication skills combined with a solid understanding of business management and trade processes. <h3>Benefits</h3>Benefits of Working with 2K Embroidery<ul><li>Join one of Adelaide’s most reputable embroidery and apparel production companies.</li><li>Work in a friendly, multicultural team environment.</li><li>Competitive salary package with opportunities for professional growth.</li><li>Exposure to Australian manufacturing and trade operations.</li><li>Supportive management fostering continuous improvement and innovation.</li></ul> <h3>Task & responsibilities</h3>Key Responsibilities<ul><li>Draft, review, and administer contracts with suppliers, wholesalers, distributors, and clients to ensure accuracy and compliance.</li><li>Maintain an up-to-date database of all commercial contracts, purchase orders, and service agreements.</li><li>Liaise with the production, sales, and finance teams to ensure contract terms are executed efficiently and cost-effectively.</li><li>Monitor contract performance, delivery timelines, and payment milestones.</li><li>Negotiate terms with suppliers and customers to ensure favourable conditions for the company.</li><li>Evaluate supplier performance and recommend improvements or contract adjustments where needed.</li><li>Ensure all contracts comply with relevant Australian commercial and workplace legislation.</li><li>Prepare management reports and assist in budgeting, procurement planning, and cost control.</li><li>Support the Directors in implementing process improvements, risk assessment, and business development initiatives.</li><li>Provide administrative and analytical support to cross-functional teams in contract-related matters.</li></ul> <h3>Qualification & experience</h3>Skills, Experience, and QualificationsEssential:<ul><li>Bachelor’s degree in Business Administration, Economics, or a related discipline.</li><li>At least 3-5 years of experience in business management, sales, or contract coordination roles.</li><li>Proven ability to manage commercial transactions, supplier relations, and customer accounts.</li><li>Strong negotiation and problem-solving skills.</li><li>Excellent communication skills and proficiency in English and Vietnamese (preferred).</li><li>High attention to detail, accuracy in documentation, and organizational efficiency.</li><li>Ability to work collaboratively in a fast-paced production environment.</li></ul>Desirable:<ul><li>Familiarity with Australian business contracts, invoicing, and trade compliance requirements.</li><li>Experience within manufacturing, textiles, or wholesale trade environments.</li><li>Strong computer literacy, including Microsoft Office and database management.</li></ul>Personal Attributes<ul><li>Professional, proactive, and business-minded.</li><li>Reliable and committed to long-term company growth.</li><li>Excellent interpersonal and multicultural communication skills.</li><li>Self-motivated and capable of working independently with minimal supervision.</li><li>Detail-oriented with strong ethical standards in commercial dealings.</li></ul>

Seeking Contract Administrator responsible for preparing, reviewing, and managing all commercial contracts for the business.

Jai Ambe Services &nbsp;is currently seeking a highly organised and detail-oriented Contract Administrator to oversee the full lifecycle of contractual agreements within our commercial cleaning operations. This position plays a critical role in ensuring adherence to legal and regulatory standards, maintaining accuracy throughout tendering processes, and facilitating effective communication with internal and external stakeholders. <h3>Benefits</h3>Salary range: $70,000-$80,000 per Annum + Superannuation. <h3>Task & responsibilities</h3><ul><li>Coordinate and administer cleaning service contracts for commercial and industrial sites, ensuring all contractual terms, KPIs, and service schedules are met.&nbsp;</li><li>Liaise with clients, site supervisors, cleaners, and management to facilitate smooth day-to-day operations under each contract.</li><li>Assist in preparing, reviewing, and maintaining service agreements, work orders, variations, and extensions to ensure accuracy and compliance with company standards.&nbsp;</li><li>Monitor contract performance, timelines, deliverables, and quality standards; identify variations and ensure appropriate documentation and approvals are obtained.&nbsp;</li><li>Support tendering and quoting processes for new and renewed contracts, including collating documents, preparing cost breakdowns, and assisting in bid submissions.&nbsp;</li><li>Maintain detailed contract registers, correspondence, compliance records, and reporting systems for internal and external audits.&nbsp;</li><li>Coordinate subcontractors and suppliers, ensuring they meet insurance, WHS, and contractual obligations.&nbsp;</li><li>Manage invoicing and progress claims in line with contract schedules; track payments and follow up on outstanding claims with accounts.&nbsp;</li><li>Provide administrative and logistical support to the operations team for scheduling, rostering, site inductions, and resource allocation.&nbsp;</li><li>Ensure all work carried out under contracts complies with legislative obligations, workplace health and safety regulations, and relevant award conditions.</li></ul> <h3>Qualification & experience</h3><ul><li>Minimum of 2–3 years' proven experience in a related field.</li><li>At least a bachelors degree is required.&nbsp;</li><li>Strong knowledge of contract law, tendering processes, and commercial compliance.&nbsp;</li><li>Excellent administrative and organisational skills, with the ability to manage multiple projects simultaneously.&nbsp;</li><li>High level of written and verbal communication to liaise with stakeholders at all levels.&nbsp;</li><li>Proficiency in Microsoft Office Suite and contract management software.</li><li>Understanding of workplace health and safety obligations within the cleaning industry.&nbsp;</li><li>Ability to work under pressure, meet deadlines, and maintain accuracy.</li></ul>

Do you have 2-3 years of experience as a contract administrator with strong knowledge of contract law,tendering and commercial compliance?

Lead contract execution, ensure legal compliance, and manage tenders with precision in a dynamic, deadline-driven commercial setting.

As the Office Manager, you will oversee the day-to-day administrative and operational functions of the office. You will play a key role in supporting our staff, streamlining processes, and ensuring compliance with all relevant policies and standards. This is an exciting opportunity for someone looking to step into a dynamic environment where their skills will directly contribute to organisational success. <h3>Benefits</h3><ul><li>Competitive salary package ($75000-$85000) with superannuation.</li><li>Opportunity to work with a reputable and growing company.</li><li>Supportive and collaborative workplace culture.</li><li>Career development and progression opportunities.</li></ul>&nbsp; <h3>Task & responsibilities</h3><ul><li>Contributing to the planning, review, and continuous improvement of office services, including setting priorities and service standards.</li><li>Effectively allocating staff, workspace, and office equipment to maximise productivity.</li><li>Delegating tasks and monitoring the performance of office staff to maintain efficiency and quality.</li><li>Overseeing the management of office accounts, records, and administrative systems.</li><li>Building relationships with professionals, suppliers, and stakeholders to coordinate office operations and resolve issues.</li><li>Ensuring office equipment and supplies are maintained and available for daily operations.</li><li>Upholding occupational health and safety standards across the office environment.</li><li>Guaranteeing compliance with government legislation, workplace policies, and company procedures.</li><li>Coordinating human resource activities, including recruitment, payroll, staff training, performance reviews, and employee development.</li></ul>&nbsp; <h3>Qualification & experience</h3><ul><li>Minimum 1–2 years of experience in a similar office administration or management role.</li><li>A relevant qualification in business administration, management, or a related field.</li><li>Strong organisational, leadership, and communication skills.</li><li>Ability to work independently and manage competing priorities.</li></ul>

As the Office Manager, you will oversee the day-to-day administrative and operational functions of the office.

Office Manager – Full Time

Are you a highly organised project coordinator with a passion for events and logistics?Join Australia’s most awarded exhibition company and take on a pivotal role in delivering seamless operations across some of the country’s most exciting exhibitions and events.We’re seeking an experienced and proactive Operations Project Coordinator to join our Operations and Custom departments at AEH. This role requires a natural multitasker who thrives on structure, takes ownership of processes, and communicates effectively with both internal teams and external stakeholders.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <h3>Benefits</h3>Salary: $80,000 – $90,000 + Superannuation (Salary based on experience) <h3>Task & responsibilities</h3>About the Role&nbsp;&nbsp;This role supports the full lifecycle of event operations — from staff scheduling and stock management to supplier coordination and interstate logistics. Working closely with the Operations Manager, Assistant Operations Manager and Managing Director, you will ensure that all administrative and logistical processes are aligned with project timelines, budget expectations and AEH’s service standards.Core responsibilities include:<ul style="list-style-type:disc;"><li>Preparing and managing weekly and quarterly rosters for the Operations and Custom departments</li><li>Scheduling warehouse, build and event staff across multiple projects and venues</li><li>Monitoring and reconciling timesheets for payroll processing</li><li>Planning interstate builds, including travel, accommodation, allowances, and build packs</li><li>Coordinating external suppliers and labour bookings for logistics and installations</li><li>Requesting and reviewing quotes, raising purchase orders and reconciling supplier invoices</li><li>Managing stock return processes, identifying missing/damaged items and updating systems (Momentus)</li><li>Overseeing uniform procurement, issue tracking and staff presentation standards</li><li>Creating, updating and filing comprehensive project documentation including event folders, floor plans, modification forms, insurance and venue compliance documents</li><li>Coordinating inductions and onboarding for operational staff, including licensing and certification compliance</li><li>Supporting internal reporting, cost tracking, and administrative support for accounts and payroll during high volume periods</li><li>Liaising professionally with internal departments, venue managers, contractors and clients to resolve issues and ensure operational readiness</li></ul> <h3>Qualification & experience</h3>What We’re Looking ForQualifications:<ul><li>Diploma in Business, Project Management or Event Management (or higher)</li><li>Master’s degree in Event Management highly regarded &nbsp; &nbsp; &nbsp;</li></ul>Experience:<ul><li>Minimum 12 months of full-time experience in the events or exhibitions industry</li><li>At least 3 years’ experience in a similar coordination role is preferred</li><li>Strong background in operations, rostering, logistics, and project documentation</li><li>Demonstrated experience managing multiple deadlines, stakeholders and venues</li></ul>Skills &amp; Attributes:<ul><li>Exceptional organisational and time management skills</li><li>Proficient in Microsoft Office (Excel, Outlook, Word) and project/event systems such as Momentus</li><li>Excellent written and verbal communication, with a professional demeanour</li><li>Meticulous attention to detail, with a focus on process improvement and proactive problem-solving</li><li>Comfortable working under pressure and independently managing priorities</li></ul>

Be a key player in delivering major events, coordinating operations and logistics at Australia’s most awarded exhibition company.

Operations Project Coordinator - Adelaide Expo Hire Pty Ltd (AEH)

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26 available jobs

Warehouse Administrator

Office Manager

Contract Administrator

Office Manager

Contract Administrator

Accounting Clerk

Contract Administrator

Contract Administrator

Office Manager – Full Time

Operations Project Coordinator - Adelaide Expo Hire Pty Ltd (AEH)