Receptionist (Full-Time)Club Italia Sporting Club – Sunshine North, VictoriaClub Italia Sporting Club is seeking a professional, reliable and customer-focused Receptionist to join our team on a full-time basis.This position is ideal for an individual with a mature outlook, excellent communication skills and a genuine commitment to delivering exceptional customer service. As the first point of contact for our members, guests and visitors, you will play an important role in creating a welcoming and professional experience for everyone who interacts with the Club.Position Details<ul><li>Position: Full-Time Receptionist</li><li>Roster: Tuesday to Saturday</li><li>Location: Sunshine North, Victoria</li><li>Remuneration: Salary and award classification commensurate with the successful applicant's qualifications, skills and experience in accordance with the applicable Registered and Licensed Clubs Award.</li></ul><hr>Key ResponsibilitiesThe successful applicant will be responsible for:<ul><li>Answering and directing incoming telephone calls</li><li>Taking accurate messages and forwarding them to the appropriate staff member or department</li><li>Greeting members, guests and visitors in a professional and friendly manner</li><li>Responding to customer enquiries and providing information about Club services and facilities</li><li>Referring enquiries to the appropriate department when required</li><li>Managing the reception area and front-of-house administration functions</li><li>Filing, photocopying, scanning and document management</li><li>General administrative and office support duties</li><li>Maintaining accurate records and databases</li><li>Assisting with customer service enquiries and member engagement activities</li><li>Supporting Club operations and special events as required</li></ul><hr>Essential Skills and AttributesTo be successful in this role, you will possess:<ul><li>Excellent customer service and interpersonal skills</li><li>A professional and courteous telephone manner</li><li>Strong verbal and written communication skills</li><li>Good organisational and time management abilities</li><li>Attention to detail and accuracy</li><li>Sound computer literacy, including Microsoft Office applications</li><li>Ability to learn and operate a multi-line telephone system</li><li>A flexible and adaptable approach to work</li><li>Ability to work independently and as part of a team</li><li>A mature outlook and positive attitude</li><li>Reliability, punctuality and professionalism</li></ul><hr>Desirable Qualifications and ExperienceThe following qualifications and experience will be highly regarded:<ul><li>Current Responsible Service of Alcohol (RSA)</li><li>Current Responsible Service of Gaming (RSG/RCG)</li><li>Previous experience in a reception, hospitality, customer service or club environment</li><li>Experience assisting with Club functions and events</li><li>Knowledge of social media platforms including Facebook and Instagram</li><li>Experience managing or creating social media content and community engagement</li><li>Experience using switchboards or business telephone systems</li></ul><hr>Why Join Club Italia Sporting Club?<ul><li>Become part of a well-established and respected community sporting club</li><li>Work within a supportive and friendly team environment</li><li>Enjoy a varied role combining customer service, administration and member engagement</li><li>Opportunity to contribute to the continued growth and success of the Club</li></ul><hr>How to ApplyApplicants must submit:<ol><li>A current Resume/CV;</li><li>A brief Cover Letter outlining their experience, skills and suitability for the position; and</li><li>Details of any relevant licences, qualifications or certifications, including RSA and RSG (if held).</li></ol>Please submit your application by email with the subject line:"Application – Receptionist – [Your Name]"Applications should be emailed to:Angelica Mistica – HR Consultant📧 angelica.mistica@hrdivision.com.auorKon Monos – Club Manager📧 kmonos@clubitaliasportingclub.com.auFor a confidential discussion regarding the role, applicants may contact Angelica Mistica or Kon Monos via the email addresses above.Applications Close5:00 pm, Friday 31 July 2026Please note that applications will be reviewed as they are received, and Club Italia Sporting Club reserves the right to appoint a suitable candidate before the closing date. Early applications are encouraged.<hr>Equal Opportunity EmployerClub Italia Sporting Club is an Equal Opportunity Employer and welcomes applications from suitably qualified candidates of all backgrounds who can demonstrate the skills, experience and attributes required for the position.Club Italia Sporting ClubServing our community with pride, professionalism and exceptional customer service.<hr>

Administration & Office Support

Annual

Kick-start your hospitality career in a diverse venue offering experience across Bistro, Functions, Gaming and Sport.

Receptionist

Full time

Position Description – Project Administrator&nbsp;&nbsp;Employer:&nbsp;Link Powder Coating Pty Ltd&nbsp;Location: Kings Park, NSW 2148Designation:&nbsp;Project Administrator&nbsp;&nbsp;Salary: $85000 + SuperannuationEmployment Type: Full-TimeAbout the CompanyLink Powder Coating Pty Ltd is a leading Australian provider of high-quality powder coating and architectural finishing solutions, servicing the commercial, industrial, and construction sectors. The company specialises in powder coating, aluminium architectural systems, decorative battens, cladding, privacy screens, and customised metal finishing solutions. Working at Link Powder Coating provides employees with the opportunity to contribute to a dynamic project-driven environment, delivering high-quality outcomes for builders, architects, contractors, and commercial clients across Australia.&nbsp;Position SummaryThe Project Administrator is responsible for coordinating and supporting the successful planning, administration, and delivery of multiple powder coating and architectural finishing projects. The role provides administrative and operational support to Project Managers by coordinating project documentation, procurement activities, scheduling, stakeholder communication, financial tracking, and project reporting to ensure projects are delivered safely, efficiently, within budget, and in accordance with client specifications.&nbsp;Key Responsibilities<ul style="list-style-type:disc;"><li>Coordinate and administer multiple powder coating and architectural finishing projects from commencement through to completion while ensuring project objectives, timelines, and quality standards are achieved.&nbsp;</li><li>Assist Project Managers in developing project schedules, monitoring milestones, allocating resources, and tracking project progress to support successful project delivery.&nbsp;</li><li>Liaise with builders, architects, contractors, suppliers, clients, logistics providers, and internal production teams to coordinate project activities and facilitate effective communication throughout each project.&nbsp;</li><li>Prepare, maintain, and manage project documentation including quotations, work orders, project schedules, contracts, purchase orders, variation requests, progress reports, meeting minutes, and completion documentation.&nbsp;</li><li>Coordinate procurement activities by monitoring material requirements, supplier orders, subcontractor engagement, and delivery schedules to support uninterrupted project operations.&nbsp;</li><li>Monitor project budgets by tracking purchase orders, invoices, project expenditure, and cost variations while assisting with financial reporting and budget control.&nbsp;</li><li>Coordinate project schedules with production, logistics, and installation teams to ensure manufacturing activities and customer delivery deadlines are achieved.&nbsp;</li><li>Monitor project performance against established timelines and identify potential risks, delays, or resource constraints, escalating issues to Project Managers where appropriate.&nbsp;</li><li>Maintain accurate records of project correspondence, approvals, quality assurance documentation, compliance records, and project status updates.&nbsp;</li><li>Organise and coordinate project meetings, prepare meeting agendas and minutes, and follow up outstanding action items to ensure project milestones are achieved.&nbsp;</li><li>Assist in ensuring projects comply with Australian Standards, workplace health and safety requirements, company quality procedures, contractual obligations, and client specifications.&nbsp;</li><li>Prepare regular project progress reports, KPI reports, cost summaries, and project completion reports for senior management and stakeholders.&nbsp;</li><li>Coordinate project close-out activities including final inspections, client handovers, warranty documentation, and project completion records.&nbsp;</li><li>Contribute to continuous improvement initiatives by identifying opportunities to improve project administration processes, reporting systems, workflow efficiency, and customer service outcomes.</li></ul>Skills &amp; Qualifications<ul style="list-style-type:disc;"><li>Diploma or Bachelor's qualification in Business, Project Management, Construction Management, or a related discipline, or equivalent industry experience.&nbsp;</li><li>Previous experience in Project Administration, Project Coordination, or Construction Administration.&nbsp;</li><li>Strong knowledge of project administration principles, documentation, scheduling, and reporting.&nbsp;</li><li>Experience coordinating multiple projects within construction, manufacturing, engineering, or industrial environments.&nbsp;</li><li>Excellent organisational, planning, and time management skills.&nbsp;</li><li>Strong communication and stakeholder management abilities.&nbsp;</li><li>High level of proficiency in Microsoft Office Suite and project management software.&nbsp;</li><li>Ability to prioritise competing deadlines while maintaining accuracy and attention to detail.&nbsp;</li><li>Sound understanding of procurement processes, project budgeting, and contract administration.&nbsp;</li><li>Knowledge of workplace health and safety requirements and quality management systems.</li></ul>Personal Attributes<ul style="list-style-type:disc;"><li>Highly organised with excellent attention to detail.&nbsp;</li><li>Professional and proactive approach to problem-solving.&nbsp;</li><li>Strong interpersonal and communication skills.&nbsp;</li><li>Ability to work independently and collaboratively within multidisciplinary teams.&nbsp;</li><li>Excellent time management and multitasking abilities.&nbsp;</li><li>Reliable, accountable, and results-oriented.&nbsp;</li><li>Adaptable within a fast-paced project environment.&nbsp;</li><li>Committed to delivering high-quality customer service and project outcomes.</li></ul>Benefits of Working at Link Powder Coating<ul style="list-style-type:disc;"><li>Join an established Australian company with a strong reputation in the architectural powder coating and construction industry.&nbsp;</li><li>Supportive and collaborative team environment.&nbsp;</li><li>Opportunity to work on diverse commercial and industrial projects.&nbsp;</li><li>Exposure to large-scale construction and architectural projects.&nbsp;</li><li>Career development and professional growth opportunities.&nbsp;</li><li>Stable full-time employment with long-term career prospects.&nbsp;</li><li>Ongoing training and development opportunities.&nbsp;</li><li>Opportunity to contribute to continuous business improvement initiatives.&nbsp;</li><li>Inclusive workplace that values teamwork, innovation, and professional excellence.&nbsp;</li><li>Opportunity to build a rewarding career within a growing project-based organisation.</li></ul>Performance Indicators<ul style="list-style-type:disc;"><li>Effective coordination of multiple projects within agreed timelines.&nbsp;</li><li>Accuracy and completeness of project documentation and reporting.&nbsp;</li><li>Timely procurement coordination and material availability.&nbsp;</li><li>Effective stakeholder communication and client satisfaction.&nbsp;</li><li>Compliance with company procedures, WHS requirements, and quality standards.&nbsp;</li><li>Accurate monitoring of project budgets and expenditure.&nbsp;</li><li>Timely identification and escalation of project risks and issues.&nbsp;</li><li>Successful achievement of project milestones and delivery objectives.&nbsp;</li><li>Positive contribution to team performance and continuous improvement initiatives.</li></ul>

Join Link Powder Coating Pty Ltd as a Project Administrator and grow your career in a dynamic project environment.

Project Administrator

Employment Type: Full-time (38 hours per week) role as a Contract AdministratorSBDC Testing is seeking an experienced Contract Administrator to support the commercial and administrative functions of our growing concrete testing operations. This role is responsible for managing contracts and variations, liaising with project stakeholders, overseeing contractor work, and ensuring compliance across our testing engagements with builders, suppliers and engineers.As our project workload and client base continue to grow, we are seeking a dedicated Contract Administrator to manage the contractual and administrative side of our testing services. This is a full-time, office-based role supporting our operations across New South Wales, working closely with our technical and operations teams to ensure every engagement is properly documented, compliant, and delivered to the standard our clients expect.<h1>&nbsp;</h1> <h3>Benefits</h3><ul><li>Competitive salary commensurate with experience</li><li>Ongoing professional development and training opportunities</li><li>Supportive and collaborative team environment</li><li>Career progression opportunities within a growing business</li><li>Standard full-time hours with a stable, permanent position</li></ul> <h3>Task & responsibilities</h3><ul><li>Developing, reviewing and negotiating variations to contracts, programs, projects and services</li><li>Responding to inquiries and resolving problems concerning contracts, programs, projects, services provided, and persons affected</li><li>Managing paperwork associated with contracts, programs, projects and services provided</li><li>Working with project managers, builders, engineers and other stakeholders to ensure project goals are met</li><li>Advising senior management on matters requiring attention and assisting in implementing decisions</li><li>Overseeing work undertaken by contractors and reporting on variations to work orders</li><li>Preparing and reviewing submissions and reports concerning the organisation's activities</li><li>Collecting and analysing data associated with projects undertaken, and reporting on project outcomes</li></ul> <h3>Qualification & experience</h3><ul><li>Minimum 1 year of relevant experience in contract administration, construction administration, or a similar role</li><li>Tertiary qualification in business, commerce, construction management, or a related discipline (or equivalent relevant experience)</li><li>Strong organisational and communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to liaise effectively with contractors, project stakeholders, and senior management</li><li>Sound understanding of contract documentation and compliance requirements</li></ul>

Take ownership of contracts, stakeholder relationships and project compliance at a growing Sydney concrete testing business and build a career.

Contract Administrator

<h1>OFFICE MANAGER</h1>Oceanian Migration and Education ServicesLocation: Unit 167/15 Aberdeen Street, Perth WA 6000Employment Type: Full-time&nbsp;<h2>Key Responsibilities:&nbsp;</h2><ul style="list-style-type:disc;"><li style="text-align:justify;">Plan and improve office administration systems, procedures and work processes to support efficient business operations.</li><li style="text-align:justify;">Manage the daily operations of the office and ensure administrative tasks are completed accurately and on time.</li><li style="text-align:justify;">Organise office resources, equipment and supplies to support the smooth running of the business.</li><li style="text-align:justify;">Supervise and support administrative staff, allocate work and monitor their performance.</li><li style="text-align:justify;">Develop and implement office policies and procedures to improve efficiency and service delivery.</li><li style="text-align:justify;">Maintain accurate business records, client files and office documents in accordance with company policies and Australian regulatory requirements.</li><li style="text-align:justify;">Monitor office expenses, process invoices and maintain administrative and financial records.</li><li style="text-align:justify;">Liaise with management, migration professionals, education consultants, accountants, suppliers and other service providers to ensure efficient office operations.</li><li style="text-align:justify;">Oversee the purchase and maintenance of office equipment, technology, stationery and other business resources.</li><li style="text-align:justify;">Establish work priorities, allocate responsibilities to administrative staff and monitor workflow to ensure office objectives and service standards are achieved.</li><li style="text-align:justify;">Ensure compliance with workplace health and safety requirements, company policies and relevant legislation.</li><li style="text-align:justify;">Prepare operational reports, review office processes and recommend improvements to enhance productivity and client service.</li><li style="text-align:justify;">Coordinate staff schedules, internal meetings and administrative support activities to ensure effective communication across the business.</li></ul><h2>Essential Requirements:&nbsp;</h2><ul style="list-style-type:disc;"><li style="text-align:justify;">Diploma or higher qualification in Business, Management or a related discipline.</li><li style="text-align:justify;">At least 1–2 years of relevant full-time experience in office administration, office management or a similar supervisory or managerial role.</li><li style="text-align:justify;">Strong leadership, organisational and time management skills.</li><li style="text-align:justify;">Excellent communication and interpersonal skills.</li><li style="text-align:justify;">High level of computer literacy, including proficiency in Microsoft Office and business management systems.</li><li style="text-align:justify;">Ability to manage multiple priorities in a fast-paced professional office environment.</li></ul><h2>Work Location</h2>This is an in-person role based at Oceanian Migration and Education Services, Perth, Western Australia.<h2>Application Questions</h2><ul style="list-style-type:disc;"><li>What is your current Australian residency or visa status?</li><li>Do you have full-time work rights in Australia?</li></ul><h2>How to Apply</h2>Please submit your resume and a brief cover letter outlining your leadership experience and explaining why you would be a suitable candidate for the Office Manager position at Oceanian Migration and Education Services.Only shortlisted applicants will be contacted for an interview.

Join a growing migration and education consultancy and support the efficient management of office operations and administrative functions.

Office Manager

Office Manager – Accounting PracticeUniverse Accountants Pty LtdLocation: [Blacktown], NSW / AustraliaEmployment Type: Full-timeSalary: $80,000 – $90,000 plus superannuation, depending on experienceIndustry: Accounting, Taxation and Business ServicesAbout Universe AccountantsUniverse Accountants Pty Ltd is a professional accounting and taxation practice providing accounting, tax, bookkeeping, business advisory and compliance services to individuals, families, small businesses and growing enterprises.We are seeking an experienced Office Manager to take responsibility for the day-to-day running of our accounting practice. This is a hands-on operational role suited to someone who can manage office administration, client service workflows, internal systems, staff coordination and practice support functions in a busy professional services environment.About the RoleThe Office Manager will be responsible for ensuring the office operates efficiently and that our accountants, bookkeepers and support staff have the administrative systems, resources and workflow support required to deliver timely and accurate client services.This role requires strong office management experience, excellent organisation, confidence supervising administrative work, and the ability to manage confidential client and business information in a professional accounting practice.Key ResponsibilitiesThe successful applicant will be responsible for:<ul><li>Managing the day-to-day operations of the accounting office, including reception, administration, client service support and office workflow.</li><li>Coordinating client onboarding, engagement documentation, appointment scheduling, document collection and follow-up procedures.</li><li>Managing office systems for client records, correspondence, lodgement tracking, document storage, workflow monitoring and internal reporting.</li><li>Supporting accountants and bookkeepers with administrative coordination for tax returns, BAS, bookkeeping, ASIC, payroll and business compliance work.</li><li>Allocating tasks to administrative support staff and monitoring completion, quality, deadlines and service standards.</li><li>Reviewing office procedures and implementing practical improvements to improve efficiency, accuracy and client response times.</li><li>Liaising with clients, accountants, bookkeepers, suppliers, software providers and external advisers to resolve administrative and operational matters.</li><li>Managing office resources, including software subscriptions, supplies, office equipment, stationery, facilities and service provider arrangements.</li><li>Maintaining supplier records, invoices, office accounts, subscription registers and other administrative financial records.</li><li>Coordinating staff administration, including onboarding support, leave records, training coordination, timesheets and payroll administration support.</li><li>Assisting management with recruitment administration, staff scheduling, performance documentation and internal policy implementation.</li><li>Supporting compliance with privacy requirements, workplace procedures, occupational health and safety obligations and internal practice standards.</li><li>Preparing management reports, administrative updates and workflow summaries for the Director.</li><li>Ensuring the office environment remains organised, professional, confidential and client-focused.</li></ul>Skills and ExperienceTo be considered for this role, applicants should have:<ul><li>Previous experience as an Office Manager, Practice Manager, Administration Manager, Senior Administrator or similar.</li><li>Experience in an accounting, taxation, bookkeeping, finance, legal or other professional services office will be highly regarded.</li><li>Strong knowledge of office administration, workflow coordination, document management and staff task allocation.</li><li>Ability to supervise administrative work and ensure deadlines are met.</li><li>Excellent written and verbal communication skills.</li><li>High attention to detail and strong ability to handle confidential information.</li><li>Strong computer skills, including Microsoft Office and cloud-based business systems.</li><li>Experience using accounting practice software, client management systems or document management platforms will be highly regarded.</li><li>Ability to work independently, solve operational problems and manage competing priorities.</li><li>Professional presentation and a client-focused approach.</li></ul>QualificationsRelevant qualifications in business administration, management, accounting administration or a related field will be highly regarded.Applicants with substantial relevant office management or professional services administration experience are also encouraged to apply.Why Join Us?<ul><li>Full-time role with a professional accounting and taxation practice.</li><li>Opportunity to manage and improve office operations.</li><li>Work closely with accountants, bookkeepers and business services professionals.</li><li>Support a client-focused practice servicing individuals, families and small businesses.</li><li>Stable role with responsibility across administration, systems, workflow and staff coordination.</li></ul>How to ApplyPlease submit your resume and a short cover letter outlining your relevant office management, administration and professional services experience.Only shortlisted applicants will be contacted.&nbsp;

Exciting opportunity for an experienced go getter!

Office Manager – Accounting Practice

The Office Manager is responsible for planning, coordinating and overseeing the administrative and operational activities of Choice V Cleaning Pty Ltd. The role ensures efficient management of office systems, workforce coordination, client service delivery and business administration while supporting the company's operational objectives. The Office Manager implements business procedures, coordinates office resources, supervises administrative and operational staff, monitors service quality and ensures compliance with company policies and relevant Australian legislation. This is a key leadership role, coordinating communication between management, office administration, field supervisors and operational teams to ensure efficient business performance and high customer satisfaction. <h3>Benefits</h3><ul><li>Full time, stable role with a growing local Brisbane business</li><li>A genuine leadership position with variety across administration, operations and people management</li><li>Supportive, close knit team and a Director who values initiative</li><li>Opportunity to shape and improve business systems and processes</li></ul> <h3>Task & responsibilities</h3><ul><li>Plan, organise and review office procedures, administrative systems and operational workflows</li><li>Coordinate day to day administrative operations, including budgets, purchasing and business records</li><li>Coordinate workforce scheduling and staff allocation to meet client and business requirements</li><li>Monitor daily operations to ensure services are delivered efficiently and to company standards</li><li>Coordinate recruitment, onboarding, training and staff performance support</li><li>Coordinate quality inspections, review client feedback and follow up on corrective actions</li><li>Ensure compliance with Workplace Health and Safety, Fair Work and company policies</li><li>Coordinate payroll information, verify timesheets and prepare operational reports for management</li><li>Liaise with suppliers, contractors and service providers as required</li></ul> <h3>Qualification & experience</h3><ul><li>Diploma of Leadership and Management or an equivalent qualification</li><li>Minimum 12 months experience in office management, operations coordination or administrative management</li><li>Demonstrated experience coordinating office administration and operational activities</li><li>Proven ability to supervise staff and coordinate multiple operational priorities</li><li>Strong organisational, planning and time management skills</li><li>Excellent written and verbal communication skills</li><li>Strong problem solving and decision making abilities</li><li>Experience in the cleaning, facilities management or service industry is desirable</li><li>Experience managing mobile or field based workforces is desirable</li><li>Current Australian Driver Licence is desirable</li></ul>

Choice V Cleaning is looking for an organised and experienced Office Manager to lead our office administration and day to day operations.

We are seeking an organised and reliable Office Manager to manage the daily administrative operations of our business. This is a full-time position suited to a motivated individual with strong organisational and leadership skills.The successful candidate will be responsible for coordinating office procedures, supervising administrative staff, maintaining records, managing office resources, and ensuring smooth and efficient business operations. Strong communication and time management skills are essential for this role. <h3>Benefits</h3><ul><li>Competitive salary with performance-based incentives</li><li>Opportunities for career progression and leadership development</li><li>On-site allowances (where applicable)</li><li>Flexible work rosters and paid leave entitlements</li><li>Ongoing training and professional growth opportunities</li><li>A positive, inclusive team environment that values collaboration</li></ul> <h3>Task & responsibilities</h3><ul><li>Contribute to the planning, review, and continuous improvement of office services, setting priorities and service standards</li><li>Allocate and manage human resources, office space, and equipment to ensure efficient operations</li><li>Assign tasks to staff and monitor work performance to achieve organisational objectives</li><li>Manage and maintain accurate office records, files, and accounts</li><li>Liaise with professionals and external stakeholders to coordinate office activities and resolve operational issues</li><li>Ensure office equipment, systems, and supplies are properly maintained and readily available</li><li>Monitor and ensure compliance with occupational health and safety (OHS) regulations</li><li>Ensure all office operations comply with relevant government legislation, policies, and procedures</li><li>Coordinate personnel activities, including recruitment, onboarding, promotions,</li><li>performance management, payroll, training, and staff supervision</li></ul> <h3>Qualification & experience</h3><ul><li>Relevant qualification in Business Administration, Management, Human Resources, or a related field</li><li>Proven experience in an Office Manager or senior administrative role</li><li>Demonstrated experience in planning, reviewing, and improving office services and procedures</li><li>Strong people-management experience, including staff supervision, performance management, and training</li><li>Experience in coordinating HR functions such as recruitment, payroll, and staff administration</li><li>Sound knowledge of occupational health and safety (OHS) requirements</li><li>Good understanding of relevant government legislation, policies, and compliance requirements</li><li>Proven ability to manage office records, accounts, and administrative systems</li><li>Strong organisational, communication, and problem-solving skills</li></ul>

We are seeking an organised and reliable Office Manager to manage the daily administrative operations of our business

OFFICE MANAGER

We are hiring a Contract Administrator for a steadily growing Construction business based in Queensland. <h3>Benefits</h3><ul><li>Full time, permanent position</li><li>Long term job stability working in the construction sector</li></ul> <h3>Task & responsibilities</h3>Reporting to the Director, your duties/responsibilities will include, but not limited to:<ul><li>Take ownership of the role</li><li>Manage the procurement, administration &amp; subcontractor packages for multiple job sites</li><li>Control of Subcontract Agreements, Project Claims &amp; Project Notices (ie: delays/variations)</li><li>Develop a strong understanding of each project</li><li>Build professional business relationships with clients, suppliers and subcontractors</li><li>Monitoring of supplier and subcontractor Invoices and Progress Claims</li></ul> <h3>Qualification & experience</h3>Qualification &amp; Experience<ul><li>Bachelor Degree or Higher education in Project Management or related to construction industry</li><li>Minimum 3 years of work experience, with a proven track record in building/civil construction</li><li>Excellent organisational and communication skills</li><li>High attention to detail</li><li>Solution focused, with a committed and motivated attitude</li><li>Ability to work well under pressure and multi-task</li><li>Proficiency in all Microsoft Office and Project Applications</li><li>Experience with Xero &amp; Bluebeam will be highly regarded</li></ul>

Do you hold full time work rights in Australia?

We are in need of a Contract Administrator as the business grows, to be part of our team!

My Australia Direct is accepting applications on behalf of a Sydney based company seeking a full time Office Manager.Responsibilities:Plan, organise and coordinate administrative systems and office procedures to ensure efficient business operations.Develop, implement and monitor office administration policies, processes and standards.Manage the day-to-day operation of office facilities and ensure a safe, functional and professional working environment.Coordinate repairs, maintenance and service requirements with building management and external contractors.Manage procurement of office supplies, equipment and services and monitor inventory levels to maintain operational requirements.Review administrative workflows and identify opportunities to improve efficiency, productivity and service delivery.Required experienceDegree plus 1 year experience or else 3 years relevant experience&nbsp;

Sydney based company seeking a full time Office Manager

Reporting to senior management, the Project Administrator will coordinate and administer projects and institutional programs while ensuring compliance with regulatory requirements, organisational policies and strategic objectives. The successful applicant will work closely with executive management, academic staff, external consultants, contractors, education partners and service providers to ensure projects are delivered efficiently, on time and within budget. <h3>Benefits</h3><ul><li>On the job training</li><li>Flexible working arrangements</li><li>Visa sponsorship available for right candidate</li></ul> <h3>Task & responsibilities</h3><ul><li>Coordinate and administer institutional projects, educational programs and operational initiatives to support the strategic objectives and ongoing growth of Menzies Institute of Technology Pty Ltd.</li><li>Develop, review and manage project plans, service agreements, contracts and project variations, ensuring compliance with organisational policies, regulatory requirements and project objectives.</li><li>Collaborate with academic staff, project managers, consultants, contractors, IT professionals, landlords and external service providers to coordinate project activities and ensure successful delivery within agreed timeframes.</li><li>Respond to enquiries, resolve project-related issues and maintain effective communication with internal and external stakeholders to ensure the smooth delivery of projects and services across the Institute.</li><li>Prepare, maintain and administer project documentation, contracts, procurement records, reports and other administrative documentation associated with projects, programs and institutional services.</li><li>Monitor project progress, contractor performance, budgets and resource utilisation, reporting variations, risks, project outcomes and recommendations to senior management.</li><li>Collect, analyse and interpret project data and operational information to prepare management reports, business submissions and recommendations that support informed decision-making and continuous improvement.</li><li>Provide administrative support and advice to senior management by implementing approved decisions, monitoring project milestones and assisting with the successful execution of strategic initiatives.</li><li>Coordinate campus facilities, office accommodation, procurement activities and workplace improvement projects to support the operational and educational needs of Menzies Institute of Technology.</li><li>Ensure all project activities comply with regulatory obligations, quality assurance standards, Work Health and Safety requirements and the policies of Menzies Institute of Technology, while promoting continuous improvement in administrative processes and service delivery.</li></ul> <h3>Qualification & experience</h3><ul><li>Minimum diploma-level qualification in Management&nbsp;</li><li>Bachelor's-level qualification in a relevant field - Preferred.&nbsp;</li><li>Minimum 2 years of work experience in a similar role.&nbsp;</li></ul>

Join a high-performing team delivering quality education and training.

WorkinAdministration offers streamlined hiring tools, industry-first compliance tools and features such as video to attract more talent to your job ads. Save time, reduce costs, improve effectiveness and drive value across the full recruitment marketing value chain.

Workinitiatives is a job promotion destination that offers everything you'd expect of a job board plus the benefits of a destination site set for rapid growth here and abroad.

Find your ideal job in Australia simply by uploading your resume and letting our technology find job matches made for you across our ecosystem of job boards.

WorkinAdministration is a part of the Workinitiatives network

24 available jobs

Receptionist

Project Administrator

Contract Administrator

Office Manager

Office Manager – Accounting Practice

Office Manager

OFFICE MANAGER

Contract Administrator

Office Manager

Project Administrator